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Working inside Xero: what LedgerBPO does
Xero bookkeeping services from LedgerBPO give you a named accountant who works inside your own Xero organization, coding bank feeds with sensible bank rules, reconciling every account, keeping tracking categories and Projects consistent, and closing the month with a lock date. You keep the subscription and every login; we keep the ledger current and reconciled.
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Your subscription, your data
Xero bookkeeping services from LedgerBPO give you a named accountant who works inside your own Xero organization, coding bank feeds with sensible bank rules, reconciling every account, keeping tracking categories and Projects consistent, and closing the month with a lock date. You keep the subscription and every login; we keep the ledger current and reconciled.
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Inside your file
Bank feeds reconciled daily or weekly in your own Xero organization
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Reconciled on a calendar
Tracking categories, Projects and Hubdoc kept consistent for reporting
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Reviewed before you see it
VAT and BAS workpapers prepared for the person who submits or lodges
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A named accountant, a backup and a team lead
Inside your own software, on a fixed close calendar, with a reply from a person within 1 business day. Call +1-657-777-0006 or start a quote.
Get a custom quote 06 / 06
Why businesses on Xero outsource
Xero makes reconciling feel quick, which is how the reconcile tab ends up with hundreds of green 'OK' suggestions accepted without a second look. Bank rules built for one supplier catch every similar line, cash coding marks unchecked transactions as reconciled, and tracking categories stay blank when someone is in a hurry. The reports still look tidy, and that is the problem.
A dedicated accountant replaces speed with judgment. We reconcile against invoices and receipts in Hubdoc, review every bank rule, fill the tracking categories your reports depend on, and set a lock date once the month is closed. You keep your Xero subscription and your accountant's access; the difference is that someone owns the ledger every day.
What we do inside Xero
Bank feeds and bank rules
We reconcile the feed on a set cadence, match receipts to invoices with Find & Match, and keep bank rules narrow so they suggest a match rather than code blindly.
Reconcile tab and cash coding
Every bank, card, loan and clearing account is reconciled to the statement balance each month. We use cash coding only for reviewed, low-risk lines and check the bank reconciliation summary before close.
Tracking categories and Projects
We set up your two tracking categories for divisions, locations or cost centers, apply them on every line, and use Xero Projects for time, costs and job profitability.
Hubdoc and Bills to pay
Receipts and supplier bills captured in Hubdoc are published with the right account and tax rate, then scheduled in Bills to pay with approval before payment batches go out.
Multi-currency and fixed assets
Where you invoice or buy abroad we run multi-currency, post month-end revaluations and explain unrealized gains. Fixed assets are registered and depreciated in Xero's fixed asset register.
Custom reports and lock dates
We build report layouts and management report packs, run the Business snapshot as a sanity check, and set the lock date after each close so nothing changes behind you.
Integrations we reconcile
- StripeStripe feed payouts matched to invoices, with fees and refunds posted so the clearing account nets to zero.
- ShopifyDaily sales summaries and payouts reconciled, usually through A2X or Link My Books.
- HubdocReceipts and bills captured, coded and published to Xero with source documents attached.
- DextSupplier invoices extracted and published with the right tax rate and tracking category.
- GustoUS payroll journals mapped to wages, taxes and liabilities and matched to bank debits.
- ChaserAutomated reminders synced with Xero invoices so aged receivables reflect real chasing activity.
Migration to and from Xero
Moving to Xero
Moving to Xero from QuickBooks Online, Sage 50 or MYOB starts with a reconciled cut-off. We agree the conversion date, bring in the chart of accounts, contacts, opening balances, open invoices and bills, and comparative history where the conversion tool supports it. Then we rebuild bank feeds, tax rates, tracking categories and repeating invoices, and check the first month in both systems.
Moving from Xero
Businesses usually leave Xero for Sage Intacct or NetSuite when they need more dimensions or entities. We close and lock the final period, then export the general ledger, contacts, aged receivables and payables, fixed asset register and tracking history. Every account and tracking option is mapped to the new structure, and Xero stays open read-only until the first close in the new system agrees.
Common Xero reconciliation problems we fix
Bank rule coded everything to one account
A rule written for one supplier matches every line with a similar reference and codes it wrong for months. We review the rule, use Find and recode to fix the history, and tighten the conditions.
Duplicate transactions after a feed refresh
Re-connecting a bank feed or importing a statement on top of a live feed creates doubled lines. We identify the duplicates by date and amount, delete the imports and re-check the statement balance.
Statement balance and Xero balance disagree
Manually deleted statement lines or transactions marked reconciled without a match leave a gap on the bank reconciliation summary. We work the report back to the last clean month and correct each item.
Tracking categories missing on half the transactions
Reports by division show a large unassigned column because tracking was optional at entry. We back-fill tracking on the affected lines and set defaults for every source, including Hubdoc and repeating invoices.
Tax rates wrong on the VAT or GST return
Purchases coded with the wrong rate, or zero-rated where they should be exempt, flow straight into the return. We reconcile the tax control account to the return each period and correct the rates on the source transactions before anything is submitted.
Other general ledger platforms
Frequently asked questions
Do you work inside my existing Xero subscription?
Yes. You invite our accountant as an adviser or standard user from Settings, and you keep the subscription, billing and subscriber role. We reconcile and close inside your organization every day and you can change or remove access whenever you like. No data is copied into another system to be worked on.
Can you clean up my Xero file?
Yes. A Xero cleanup reviews the bank reconciliation summary for each account, unreconciled and duplicate lines, bank rule history, tax rates, tracking gaps and the fixed asset register. We correct history with Find and recode, reconcile every account and set a lock date. Our bookkeeping cleanup service covers the scope and how it moves into monthly work.
How much do Xero bookkeeping services cost?
Pricing depends on volume and scope, so we send a custom quote within 1 business day. The main drivers are the number of bank and card accounts, monthly transaction volume, multi-currency, how many tracking categories and projects you run, and whether you need Bills to pay, invoicing or payroll journals handled too.
Do you prepare VAT returns and BAS from Xero?
We prepare the workings, not the filing. In the UK we reconcile the VAT control account and prepare the return in Xero for you or your accountant to submit under Making Tax Digital. In Australia we prepare BAS workpapers for your TPB-registered BAS agent or accountant to lodge. See our VAT returns and BAS preparation pages.
What should Hubdoc or Dext do for my Xero bookkeeping?
They capture source documents so every line in Xero has a receipt or bill behind it. We set the publishing rules, check extracted amounts and tax rates before anything posts, and match the published transactions on the reconcile tab. Documents stay attached to the transaction for your accountant and any review.
Can you migrate my books from QuickBooks Online to Xero?
Yes. We reconcile QuickBooks Online to the conversion date, run the conversion, then compare trial balances, aged receivables and payables and tax balances before you start invoicing from Xero. Our accounting software setup service covers the plan, the parallel month and the training your team needs.
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