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Working inside QuickBooks Online: what LedgerBPO does
QuickBooks Online bookkeeping services from LedgerBPO give you a named accountant who works inside your own QuickBooks Online company: coding bank feeds, reconciling every account on the reconcile screen, keeping classes and locations clean, and closing each month with a review. You keep the subscription and admin rights; we do the daily work.
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Your subscription, your data
QuickBooks Online bookkeeping services from LedgerBPO give you a named accountant who works inside your own QuickBooks Online company: coding bank feeds, reconciling every account on the reconcile screen, keeping classes and locations clean, and closing each month with a review. You keep the subscription and admin rights; we do the daily work.
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Inside your file
Bank feeds coded and every account reconciled monthly in your QBO file
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Reconciled on a calendar
Classes, locations and projects kept consistent for clean reports
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Reviewed before you see it
Cleanup, setup and migration handled by the same named accountant
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A named accountant, a backup and a team lead
Inside your own software, on a fixed close calendar, with a reply from a person within 1 business day. Call +1-657-777-0006 or start a quote.
Get a custom quote 06 / 06
Why businesses on QuickBooks Online outsource
QuickBooks Online is easy to start and easy to get wrong. Bank rules add transactions nobody reviews, undeposited funds grows every month, and the reconcile screen shows a difference that gets 'fixed' with an adjusting entry. By the time the CPA asks for a trial balance, the file needs a cleanup project before anyone can rely on the numbers it produces.
A dedicated accountant stops the drift. We code the feed against source documents, reconcile every bank, card and loan account each month, and run the accountant tools that catch miscoded or duplicated entries. You keep your subscription, your bank connections and your admin login, and the ledger stays closed, reviewed and ready for tax.
What we do inside QuickBooks Online
Bank feeds and bank rules
We review every transaction the bank feed brings in, tighten bank rules so they only auto-add what is safe, and match deposits to open invoices instead of creating duplicate income.
Reconcile screen, every account
Each bank, credit card, loan and merchant clearing account is reconciled to a statement every month. We investigate any difference rather than posting a balancing entry.
Classes, locations and Projects
On Plus and Advanced plans we set up classes and locations to match how you read your reports, and use Projects to track job profitability against estimates.
Receipt capture and bills
Receipts snapped in the QuickBooks mobile app or forwarded by email are matched to expenses, and vendor bills are entered with due dates so the AP aging is real.
Approval workflows and custom fields
For QuickBooks Online Advanced we configure bill approval workflows, custom fields and custom roles so spend is approved before it is paid.
Multi-currency and custom reports
We turn on multi-currency where you invoice or pay abroad, post revaluations at month-end, and build custom management reports and report groups your team receives on a schedule.
Integrations we reconcile
- StripePayouts matched to invoices, with fees and refunds posted so the Stripe balance ties out.
- ShopifyPayouts, sales tax collected and merchant fees reconciled to the deposit, usually through A2X.
- Bill.comSynced bills, payments and vendor credits checked against the AP aging every week.
- GustoPayroll journals mapped to wages, employer taxes and liabilities, then matched to bank debits.
- DextReceipts and supplier invoices published to QuickBooks Online with the right account, tax code and class.
- MelioBill payments synced back to QuickBooks Online and cleared against the bank feed.
Migration to and from QuickBooks Online
Moving to QuickBooks Online
Moving to QuickBooks Online from Desktop, Xero, Sage 50 or spreadsheets starts with a clean cut-off date. We reconcile the old ledger to that date, export lists and open items, bring across the trial balance and open invoices and bills, then rebuild bank connections, sales tax settings and classes. The first month runs with both systems checked side by side.
Moving from QuickBooks Online
Leaving QuickBooks Online for NetSuite, Sage Intacct or Xero needs the same discipline in reverse. We close and reconcile the final period, export the general ledger, customer and vendor lists, open AR and AP, and fixed asset details, then map the chart to the new system. Your QuickBooks Online data stays available read-only for the retention period you choose.
Common QuickBooks Online reconciliation problems we fix
Undeposited funds keeps growing
Invoice payments recorded twice, once through Receive payment and once from the bank feed, leave a balance that never clears. We match deposits to the payments already recorded and remove the duplicates.
Bank rules coding to the wrong account
A rule set up for one vendor catches every similar description and auto-adds it as an expense. We review the affected entries, reclassify them with the reclassify transactions tool and narrow the rule conditions.
Reconciliation difference after a deleted transaction
Editing or deleting a reconciled transaction throws the next reconciliation out. We use the reconciliation discrepancy report to find the change and restore the ending balance without a plug entry.
Opening balance equity never cleared
Balances entered during setup sit in opening balance equity for years. We trace each amount to its source and move it to the right equity, loan or fixed asset account.
Sales tax center disagrees with the filed return
Tax collected on invoices does not match what was filed because of manual adjustments and wrong tax codes. We reconcile the sales tax liability account to the filed returns each period.
Other general ledger platforms
Frequently asked questions
Do you work inside my existing QuickBooks Online subscription?
Yes. You invite us as an accountant user from Manage users, and you keep the subscription, the billing relationship with Intuit and the primary admin role. Our accountant works in your company file every day, and you can remove access at any time. Nothing moves to a system you do not control.
Can you clean up my QuickBooks Online file?
Yes. A cleanup starts with a review of the trial balance, the reconcile status of each account, undeposited funds and the audit log. We fix miscoded transactions with the reclassify tool, clear duplicates, reconcile every account to statements and set a closing date. Our bookkeeping cleanup service explains the scope and the hand-off to monthly bookkeeping.
How much do QuickBooks Online bookkeeping services cost?
Pricing depends on volume and scope, so we send a custom quote within 1 business day. The drivers are the number of bank and card accounts, monthly transaction volume, how many entities or classes you track, and whether you need invoicing, accounts payable or payroll support alongside the bookkeeping.
Which QuickBooks Online plan do I need for classes and projects?
Classes, locations and Projects are available on Plus and Advanced in the US; plan names and limits vary by country. We check what your reports need before recommending an upgrade, because a well-built chart of accounts and customer list often does the job on a lower plan.
Should I move from QuickBooks Desktop to QuickBooks Online?
For most small businesses, yes, because Intuit has shifted its focus to QuickBooks Online and Enterprise. If you rely on Desktop-only features such as advanced inventory or complex job costing, we compare those needs first. Our accounting software setup service covers the migration and the parallel-run check.
Do you handle QuickBooks Online in the UK, Canada and Australia?
Yes. The same named accountant model applies to the UK, Canadian and Australian editions, including VAT, GST/HST and GST tracking inside QuickBooks Online. We prepare VAT workings for the person who submits, and BAS workpapers for your TPB-registered BAS agent or accountant, and follow local spelling and reporting conventions.
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