· Reviewed by Nimra Khalid
What is outsourced bookkeeping?
Outsourced bookkeeping means a remote accounting team records, categorizes and reconciles your business transactions instead of an employee doing it in-house. You keep ownership of the accounting file and the bank relationship. The provider works inside your software on a fixed schedule, so the books are ready for reporting, tax and lending whenever you need them.
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Bookkeeping: what we do and how it runs
Outsourced bookkeeping means a remote accounting team records, categorizes and reconciles your business transactions instead of an employee doing it in-house. You keep ownership of the accounting file and the bank relationship. The provider works inside your software on a fixed schedule, so the books are ready for reporting, tax and lending whenever you need them.
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What it is
Outsourced bookkeeping means a remote accounting team records, categorizes and reconciles your business transactions instead of an employee doing it in-house. You keep ownership of the accounting file and the bank relationship. The provider works inside your software on a fixed schedule, so the books are ready for reporting, tax and lending whenever you need them.
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What you get
One named bookkeeper, a backup and a team lead, in your software
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How it runs
Every transaction categorized and every account reconciled monthly
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Discovery call
A 20-minute call to map your entities, bank accounts, software, transaction volume and what the books are for: tax, lending, investors or your own monthly review.
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A named accountant, a backup and a team lead
Inside your own software, on a fixed close calendar, with a reply from a person within 1 business day. Call +1-657-777-0006 or start a quote.
Get a custom quote 06 / 06
Who it is for
Owner-operators
You run a services business between $500k and $5M in revenue and the books are done in a rush before tax time. You want them current every month without hiring.
Finance managers
You have a controller or office manager who is buried in data entry. Handing the daily posting to a dedicated bookkeeper frees them for review and cash planning.
Multi-location owners
Franchisees, clinics and field-service companies with several locations need location-level books that still roll up into one clean set of financials.
What's included
- Daily or weekly categorization of bank and card feed transactions
- Receipt and bill matching through Dext, Hubdoc or your inbox
- Customer invoice and vendor bill posting to the ledger
- Monthly bank, credit-card and loan reconciliations
- Payroll journal entries from Gusto, ADP or your payroll provider
- Sales-tax, VAT or GST liability tracking by period
- Fixed-asset additions and monthly depreciation entries
- Prepaid and accrual entries so months compare cleanly
- Class, location or tracking-category coding where you use it
- Monthly P&L and balance sheet with plain-English notes
- Year-end package handed to your CPA or accountant
- Weekly status note listing open questions and missing documents
Deliverables and KPIs
| Deliverable | KPI we report | Cadence |
|---|---|---|
| Books categorized and reconciled | Books current within 5 business days of month-end | Monthly |
| Uncategorized transactions cleared | Zero uncategorized items older than 7 days | Weekly |
| Bank and card reconciliations | Zero unreconciled items older than 30 days | Monthly |
| Open-items list | Every missing receipt or question listed with an owner | Weekly |
| Financial statements | P&L and balance sheet issued after second-accountant review | Monthly |
| Year-end package | Adjusting entries, schedules and trial balance ready for your tax preparer | Annually |
KPIs are what we measure and report, agreed per engagement. Service-level commitments are set in your agreement.
How it works
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Discovery call
A 20-minute call to map your entities, bank accounts, software, transaction volume and what the books are for: tax, lending, investors or your own monthly review.
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Access and chart-of-accounts review
You grant accountant access to your software and read-only bank feeds. We review the chart of accounts and agree a cut-over date and a first-close plan within 48 to 72 hours.
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Dedicated bookkeeper assigned
A named bookkeeper, a trained backup and a team lead take over the posting. The first month runs in parallel with a full reconciliation of opening balances.
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Monthly close and report
Every month the bookkeeper closes, the team lead reviews under our Two-Tier Review process, and you receive statements plus a short note on what changed and why.
Software we work in
How much does bookkeeping cost?
Bookkeeping is priced as a flat monthly fee based on your transaction volume band, the number of bank and card accounts, and the reporting you need. There is no setup fee and engagements run month-to-month. Pricing depends on volume and scope, so we send a custom quote within 1 business day.
What moves the quote
- Monthly transaction volume (under 150, 150 to 400, 400 to 1,000, or more)
- Number of entities, bank accounts and credit cards to reconcile
- Whether you need class, location or job-level coding
- Add-ons such as invoicing, accounts payable or payroll journals
Market benchmarks
| Market | Typical range | Source |
|---|---|---|
| US | $150 to $1,600 per month; review-backed plans typically $400 to $800 | indinero, RadCity, NerdWallet (2026) |
| UK | £100 to £1,500 per month fixed fee; £150 to £400 for 50 to 200 transactions | UK provider pricing surveys (2026) |
| Canada | C$300 to C$2,000 per month; most SMBs C$400 to C$800 | Outsource Bookkeeping CA, TheAccTaxCo (2026) |
| Australia | A$300 to A$1,500 per month for a typical small business | Australian bookkeeping fee surveys (2026) |
Third-party ranges for orientation, not our prices.
Get a custom quote No setup fee. Month-to-month.
Bookkeeping for your industry
Case study
2 years of books caught up
Case studyTwo years of catch-up bookkeeping for a contractor before a bank loan
A general contractor in the Mountain West had run for two years on bank balances and a box of receipts. The business was busy, but when the owner applied for an equipment and working-capital loan, the bank asked for two years of financial statements, and the QuickBooks Online file had not been touched since the previous bookkeeper left. The owner engaged LedgerBPO for catch-up bookkeeping, bank reconciliation and financial reporting. A named accountant, a backup and a team lead rebuilt 24 months of books inside the contractor's existing QuickBooks Online file, reconciled every account and prepared the statements the lender asked for. The contractor's CPA reviewed the results and handled the tax returns. LedgerBPO handled the books.
- Months of books outstanding240
Security and compliance
- Read-only bank feeds where your bank supports them; we never move money
- MFA on every login, least-privilege access, and an access log per client
- NDA per engagement, background-checked staff, no paper and no local downloads
Full control list on the security page and country rules on the compliance page. Certifications are listed only when held.
Frequently asked questions
How much does outsourced bookkeeping cost?
Pricing depends on volume and scope, and we send a custom quote within 1 business day. As a market reference, US outsourced bookkeeping generally runs $150 to $1,600 per month, with review-backed plans between $400 and $800 (indinero, 2026). UK fixed fees range from £100 to £1,500 per month, Canada from C$300 to C$2,000, and Australia from A$300 to A$1,500.
Do I have to switch accounting software?
No. We work inside your existing QuickBooks Online, Xero, Zoho Books, Sage or Wave file. You keep ownership of the subscription and the data. If you want to move platforms, our accounting software setup and migration service handles it as a separate project.
Who actually does the work?
A named bookkeeper assigned to your account, supported by a trained backup who covers leave and a team lead who reviews every close. You will know their names and can message them directly through the client portal. We do not use a rotating pool.
How current will my books be?
Books are categorized weekly and closed within five business days of month-end. Businesses with high transaction volume can move to daily posting with our weekly bookkeeping service so the books are never more than two days behind.
What if my books are months behind right now?
We start with a catch-up bookkeeping project to bring the backlog current and reconciled, then move you onto the monthly service. Catch-up is quoted per back month after we review the file.
Is my financial data safe with a remote team?
Access is granted through your software's accountant role and read-only bank feeds where available, so no one on our team can move money. Every login uses MFA, access is logged, and staff work on managed devices with no local downloads. The full control list is on our security page.
Can you work in my time zone?
Yes. Our team covers US Eastern and Pacific hours, UK hours and Australian Eastern hours, so questions are answered during your working day rather than overnight.
Do you prepare my tax return?
We prepare a tax-ready year-end package and hand it to your CPA, accountant or registered agent. For accounting firms we provide tax preparation support under IRS section 7216 consent, and the firm reviews and signs.
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