· Reviewed by Nimra Khalid
What is a bank reconciliation service?
A bank reconciliation service compares the transactions in your accounting software with the transactions on your bank and credit-card statements and explains every difference. The goal is a ledger balance that agrees with the statement after timing items such as outstanding checks and deposits in transit. Done monthly, it catches missing entries, duplicates, bank errors and fraud early.
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Bank reconciliation: what we do and how it runs
A bank reconciliation service compares the transactions in your accounting software with the transactions on your bank and credit-card statements and explains every difference. The goal is a ledger balance that agrees with the statement after timing items such as outstanding checks and deposits in transit. Done monthly, it catches missing entries, duplicates, bank errors and fraud early.
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What it is
A bank reconciliation service compares the transactions in your accounting software with the transactions on your bank and credit-card statements and explains every difference. The goal is a ledger balance that agrees with the statement after timing items such as outstanding checks and deposits in transit. Done monthly, it catches missing entries, duplicates, bank errors and fraud early.
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What you get
Every bank and card account reconciled monthly, or weekly if you prefer
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How it runs
Zero unreconciled items older than 30 days is the standard we work to
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Discovery call
A short call to list every bank, card and payment account, confirm your software, and agree whether you need monthly or weekly reconciliation.
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A named accountant, a backup and a team lead
Inside your own software, on a fixed close calendar, with a reply from a person within 1 business day. Call +1-657-777-0006 or start a quote.
Get a custom quote 06 / 06
Who it is for
Owner-operators
You have three to ten bank and card accounts and the reconciliation gets done in a hurry before tax time, if at all. You want every statement matched every month by someone who will notice a duplicate charge.
Bookkeepers and office managers
You post the daily entries but the month-end reconciliation keeps slipping. Handing the matching and the difference-hunting to a dedicated accountant gets your close back on schedule.
High-volume businesses
Restaurants, retailers, field-service and e-commerce companies with hundreds of card transactions a week need weekly reconciliation so errors are found in days, not months.
What's included
- Monthly or weekly reconciliation of every bank account
- Credit-card, charge-card and fuel-card statement reconciliation
- Matching of bank-feed lines to posted invoices, bills and journals
- Outstanding checks and deposits in transit listed and aged
- Duplicate, missing and mis-dated entries found and corrected
- Bank fees, interest and merchant fees posted to the right accounts
- Transfers between your own accounts matched on both sides
- Petty cash, PayPal and Wise balances reconciled to statements
- Unknown debits and suspected fraud flagged in the next exception note
- Reconciliation report saved with the statement for your accountant
- Opening-balance and prior-period clean-up quoted separately where needed
Deliverables and KPIs
| Deliverable | KPI we report | Cadence |
|---|---|---|
| Bank and card reconciliations | Every account reconciled to the statement closing balance | Monthly |
| Unreconciled items list | Zero unreconciled items older than 30 days | Monthly |
| Exception note | Every difference explained with a proposed fix and an owner | Weekly |
| Unknown-debit alerts | Unrecognized debits listed for your confirmation before the period closes | Per item |
| Reconciliation reports filed | Report and statement stored per account per period | Monthly |
| Reviewer sign-off | Second accountant checks every reconciliation before release | Monthly |
KPIs are what we measure and report, agreed per engagement. Service-level commitments are set in your agreement.
How it works
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Discovery call
A short call to list every bank, card and payment account, confirm your software, and agree whether you need monthly or weekly reconciliation.
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Access and first look
You grant accountant access to your ledger and read-only bank feeds. We check the last reconciled date on each account and quote any clean-up separately.
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Dedicated accountant assigned
A named accountant, a trained backup and a team lead take over. The first cycle reconciles every account and clears the historical unreconciled items.
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Reconcile, review, report
Each period the accountant matches and clears, the team lead reviews under Two-Tier Review, and you receive the reconciliation reports plus an exception note.
Software we work in
How much does bank reconciliation cost?
Bank reconciliation is priced as a flat monthly fee based on the number of accounts and the volume of statement lines per month. It is also included in our monthly bookkeeping plans, so many clients buy it as part of that. Pricing depends on volume and scope, so we send a custom quote within 1 business day.
What moves the quote
- Number of bank, card and payment accounts to reconcile
- Statement lines per month across all accounts
- Monthly or weekly cadence
- Backlog of unreconciled months to clean up first
Market benchmarks
| Market | Typical range | Source |
|---|---|---|
| US | Bundled into outsourced bookkeeping at $150 to $1,600 per month; standalone work is often hourly, $10 to $25 offshore versus $40 to $75 US-based | indinero, Madras, Acculink (2026) |
| UK | Bookkeeping fixed fees £100 to £1,500 per month; hourly £20 to £55 | UK provider pricing surveys (2026) |
| Canada | C$300 to C$2,000 per month for bookkeeping; freelance C$30 to C$90 per hour | Outsource Bookkeeping CA, TheAccTaxCo (2026) |
| Australia | Bookkeepers A$40 to A$100 per hour; fixed A$300 to A$1,500 per month | Australian bookkeeping fee surveys (2026) |
Third-party ranges for orientation, not our prices.
Get a custom quote No setup fee. Month-to-month.
Bank reconciliation for your industry
Security and compliance
- Read-only bank feeds where your bank supports them; we never move money
- MFA on every login, least-privilege access, and an access log per client
- Statements handled inside your software or LedgerDesk, never on local drives
Full control list on the security page and country rules on the compliance page. Certifications are listed only when held.
Frequently asked questions
How much do bank reconciliation services cost?
Pricing depends on volume and scope, and we send a custom quote within 1 business day. As a market reference, reconciliation is usually bundled into US outsourced bookkeeping at $150 to $1,600 per month (indinero, 2026), while standalone reconciliation work is often billed hourly at $10 to $25 offshore versus $40 to $75 for US-based staff (Madras, Acculink, 2026). The number of accounts and statement lines drives our quote.
How often should my bank accounts be reconciled?
Monthly is the minimum for most small businesses, because it lines up with the statement cycle and the month-end close. Businesses with hundreds of card transactions a week, such as restaurants and online stores, benefit from weekly reconciliation so a missing deposit or duplicate charge is found within days. We agree the cadence with you at the start.
What happens when the reconciliation does not balance?
We find the cause rather than force it. Common reasons are a transaction posted twice, a deposit recorded at the wrong amount, a bank fee never entered, or a transfer matched on one side only. Each item goes on the exception note with a proposed fix. Nothing is written off to a suspense or miscellaneous account without your approval.
Do you reconcile credit cards, PayPal and Wise as well?
Yes. Every account that holds your money or extends you credit is reconciled: business credit cards, charge cards, fuel cards, lines of credit, PayPal, Wise and similar balances. Marketplace and processor payouts from Stripe, Shopify, Amazon and Square are handled under our payment processor reconciliation service, which also matches fees and refunds.
Do you need my online banking login?
No. We work from read-only bank feeds connected inside your accounting software and from the PDF or CSV statements you upload to the LedgerDesk portal. Nobody on our team can initiate a payment or transfer. Where a bank does not support feeds, you or your office manager downloads the statement and we reconcile from that.
My accounts have not been reconciled in over a year. Can you fix that?
Yes. We start with a clean-up project that reconciles each back month in order, corrects the opening balances and documents every adjustment for your accountant. Once the history is clean you move onto the monthly service. Our catch-up bookkeeping and bookkeeping clean-up pages explain how that project is scoped and quoted.
Which accounting software do you reconcile in?
We reconcile inside your existing file: QuickBooks Online, QuickBooks Desktop, Xero, Zoho Books, Sage 50, Wave and FreshBooks are the most common. You keep the subscription and the data. We use each product's own reconciliation tool so your accountant sees a standard reconciliation report, not a spreadsheet on the side.
Who checks the reconciliation before I see it?
A second accountant does. Your named accountant prepares each reconciliation, then the team lead reviews it under our Two-Tier Review process: statement balance agreed, outstanding items reasonable and aged, no stale items older than 30 days, and every adjustment explained. Only then is the report released to you.
Will you catch bank errors or fraud?
Reconciliation is the control that finds them. Any debit we cannot match to a bill, payroll run, transfer or known subscription goes on the exception note for you to confirm. We also list new payees and unusual amounts. We do not investigate or contact the bank on your behalf, but you will know quickly and can act.
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