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Working inside Dext: what LedgerBPO does
Dext bookkeeping services from LedgerBPO give you a named accountant who works your Dext inbox daily, checks every extracted receipt and supplier invoice, applies the right supplier rules and tax codes, and publishes clean transactions to Xero or QuickBooks Online. Nothing is published unchecked, and every item is matched to the bank.
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Your subscription, your data
Dext bookkeeping services from LedgerBPO give you a named accountant who works your Dext inbox daily, checks every extracted receipt and supplier invoice, applies the right supplier rules and tax codes, and publishes clean transactions to Xero or QuickBooks Online. Nothing is published unchecked, and every item is matched to the bank.
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Inside your file
Dext inbox cleared every business day, not once a month
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Reconciled on a calendar
Supplier rules, tax codes and categories checked before publishing
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Reviewed before you see it
Published items matched to the bank feed in Xero or QuickBooks Online
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A named accountant, a backup and a team lead
Inside your own software, on a fixed close calendar, with a reply from a person within 1 business day. Call +1-657-777-0006 or start a quote.
Get a custom quote 06 / 06
Why businesses on Dext outsource
Dext captures receipts well, but capture is only the first step. Items sit in the inbox waiting for someone to review the extracted data, supplier rules drift as new suppliers appear, and VAT or sales tax gets applied inconsistently. When the backlog is finally published in one go, the bank feed in Xero is full of unmatched lines and the month cannot close.
A dedicated accountant treats Dext as a daily task. We review each item for supplier, date, amount, tax and category, fix extraction errors, maintain the supplier rules, and publish in small batches that match straight to the bank feed. Receipts arrive through the mobile app, email-in and fetch, and each one ends the day either published or flagged to you with a reason.
What we do inside Dext
Inbox review and data checks
We check every item Dext extracts for supplier name, date, net, tax and total before it is published, correcting misreads and duplicate uploads.
Supplier rules and categories
We build and maintain supplier rules so recurring suppliers land in the right category, tax rate and tracking category without manual coding each time.
Publishing to Xero and QuickBooks Online
We publish as bills, spend money transactions or expense claims depending on how the item was paid, and confirm each one appears correctly in the ledger.
Bank feed matching
Published items are matched to the bank feed in Xero or QuickBooks Online so nothing is duplicated and the reconciliation stays current.
Fetch and email-in setup
We connect supplier portals through Dext's fetch feature and set up the email-in address with your team so invoices arrive without anyone forwarding them.
Missing receipt follow-up
Bank lines with no matching receipt are listed weekly and sent to the cardholder or owner with a short request, so the audit trail is complete at month-end.
Integrations we reconcile
- XeroBills, spend money and expense claims published from Dext and matched to the bank feed.
- QuickBooks OnlineBills and expenses published with class, location and tax code checked.
- Sage 50Purchase invoices published to Sage 50 with supplier and nominal codes verified.
- FreeAgentBills and out-of-pocket expenses for UK contractors and small companies.
- Bill.comSupplier invoices captured in Dext matched to the bills approved and paid in Bill.com.
Migration to and from Dext
Moving to Dext
Starting on Dext means connecting the ledger, importing the supplier list, and building rules for your top suppliers before the first upload. We set up the email-in address, mobile app users and fetch connections, agree who submits what, and run the first month with extra checks so early rules are corrected quickly. Historic receipts can be uploaded in a batch if you need the audit trail.
Moving from Dext
Moving from Dext to Hubdoc, Expensify or a ledger-native capture tool starts with exporting the Dext archive so every receipt image is kept. We confirm all inbox items are published or rejected, document the supplier rules so they can be rebuilt, and match the final published batch to the bank before the connection is closed.
Common Dext reconciliation problems we fix
Inbox backlog published in one batch
Months of receipts published together create a wall of unmatched bank lines. We clear the inbox daily and publish in small batches that match straight to the feed.
Duplicate receipts from app and email
The same receipt photographed on the app and forwarded by email becomes two items. Dext flags most duplicates, and we check the rest by amount and date before publishing.
Tax applied inconsistently
A supplier that charges VAT one month and not the next throws off the return. We maintain the supplier rule and check the tax on every item so the VAT or sales tax workings are right.
Receipts published as bills that were paid by card
An item paid on the company card should be spend money, not a bill, or it creates a false creditor. We choose the publish type from how the item was paid and correct any errors.
Bank lines with no receipt
Card spend with no receipt means no evidence for the tax deduction. We list unmatched lines weekly and chase the cardholder so the gap is closed before month-end.
Other expense management platforms
Frequently asked questions
Do you work inside my existing Dext account?
Yes. You add us as a user in your own Dext account, or in your accountant's Dext partner account if that is where your client file lives. You keep ownership of the account, the ledger connection and the archive. We review, code and publish; your team keeps uploading receipts the way it does now.
How much does Dext bookkeeping support cost?
Pricing depends on volume and scope, so we send a custom quote within 1 business day. The main drivers are items per month, how many submitters and cards you have, whether you need VAT or sales tax checking, and whether monthly bookkeeping and bank reconciliation are part of the same engagement.
How quickly are receipts published after upload?
We clear the inbox every business day, so a receipt uploaded today is normally checked and published by the next business day, or flagged to you with a reason if something is missing. Items waiting on your answer are listed in your weekly query sheet.
Can you set up Dext for my staff and their company cards?
Yes. We add each cardholder as a submitter, install the mobile app with them, set the email-in address, and connect supplier portals through fetch. Cardholders photograph receipts as they go and we handle everything after that. Our expense management service covers the wider policy and card side.
Do you handle VAT on Dext items for UK businesses?
Yes. We check the VAT rate on every item, flag receipts without a valid VAT number where the claim is at risk, and keep supplier rules current. The published data then feeds the VAT return workings we prepare for you or your accountant to submit. Our UK VAT returns service covers the submission side.
Can you clean up a Dext inbox with hundreds of unprocessed items?
Yes. We scope it as a cleanup project: work through the backlog, remove duplicates, publish valid items in dated batches, match them to the bank, and list anything unresolved. Once the backlog is cleared the account moves to the daily service.
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