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Working inside KeyPay: what LedgerBPO does
KeyPay bookkeeping services from LedgerBPO give Australian and UK employers on Employment Hero Payroll (formerly KeyPay) a named accountant who prepares each pay run under your authority, exports the payroll journal to Xero, QuickBooks Online or MYOB, and reconciles PAYG withholding, superannuation, PAYE and pension liabilities to the bank. You or your agent lodges; we keep the ledger tied to it.
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Your subscription, your data
KeyPay bookkeeping services from LedgerBPO give Australian and UK employers on Employment Hero Payroll (formerly KeyPay) a named accountant who prepares each pay run under your authority, exports the payroll journal to Xero, QuickBooks Online or MYOB, and reconciles PAYG withholding, superannuation, PAYE and pension liabilities to the bank. You or your agent lodges; we keep the ledger tied to it.
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Inside your file
Pay runs prepared in KeyPay and approved by you before finalisation
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Reconciled on a calendar
Journals exported and reconciled in Xero, QuickBooks Online or MYOB
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Reviewed before you see it
STP, Payday Super and RTI figures tied to the ledger
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A named accountant, a backup and a team lead
Inside your own software, on a fixed close calendar, with a reply from a person within 1 business day. Call +1-657-777-0006 or start a quote.
Get a custom quote 06 / 06
Why businesses on KeyPay outsource
KeyPay is chosen by employers with awards, rosters and timesheets to manage, and that complexity carries straight into the accounting. Pay conditions engines, allowances and leave loading create dozens of pay categories, each of which needs a home in the chart of accounts. When the journal export was set up years ago and never revisited, wages and liabilities end up spread across the wrong accounts.
Outsourcing gives you one person who owns both the pay run and the journal. We check timesheets against rosters, finalise the run for your approval, export the journal, reconcile super and PAYG to the bank, and prepare the workpapers your BAS agent needs. From 1 July 2026 we also run super with every pay cycle to meet Payday Super.
What we do inside KeyPay
Pay run preparation
We import timesheets, apply pay conditions and allowances, review leave requests and send you the pay run to approve before it is finalised.
Journal export mapping
KeyPay's chart of accounts mapping sends each pay category, deduction and liability to the right account in Xero, QuickBooks Online or MYOB. We maintain it as categories change.
STP Phase 2 tie-out
Single Touch Payroll events are reconciled to the ledger before you lodge, and year-end finalisation figures are checked against wages and PAYG withholding.
Superannuation and Payday Super
Super batches through the Beam clearing house are reconciled to the bank each cycle, aligned with Payday Super from 1 July 2026.
UK RTI and pension checks
For UK employers we tie Full Payment Submissions and auto-enrolment pension contributions to the ledger every pay period.
Employee self-service support
Payslips, leave balances and timesheet approvals through the Swag app are checked so employee queries can be answered from the ledger.
Integrations we reconcile
- XeroPayroll journals and liability accounts reconciled each pay run.
- QuickBooks OnlineJournal export mapped to wages, PAYG and super accounts.
- MYOBJournal posting and liability reconciliation for MYOB Business users.
- DeputyApproved timesheets imported to KeyPay and checked against rosters.
- BeamSuper clearing-house batches matched to bank payments.
Migration to and from KeyPay
Moving to KeyPay
Moving to KeyPay mid-year means loading each employee's year-to-date earnings, PAYG withholding and super so STP finalisation is complete. We collect final payroll reports from the old system, enter opening balances, confirm the last STP or RTI event the previous provider reported, and run the first KeyPay pay run alongside a full check of net pay and liabilities.
Moving from KeyPay
Leaving KeyPay for Xero Payroll or another platform works the same way in reverse. We export pay run journals, employee year-to-date figures and super contribution history, agree the final pay run KeyPay will report, hand balances to the new system, and reconcile outstanding PAYG, super and pension liabilities so they close cleanly on the switch date.
Common KeyPay reconciliation problems we fix
Payroll register, journal and bank disagree
Net pay, PAYG and super leave the bank on different days and the journal was posted once. We reconcile all three every pay run and note each timing difference.
Pay categories mapped to one wages account
Overtime, allowances and leave loading all posting to ordinary wages hides the true cost of labour. We map each category to its own account for reporting.
Super paid quarterly after Payday Super starts
From 1 July 2026 quarterly payment is no longer enough. We schedule super batches with every pay run and track each to bank clearance.
STP finalisation does not match the ledger
Corrections and adjustments after year-end create a gap between reported and recorded wages. We reconcile before finalisation so the figures agree.
Leave liabilities not supported
Long service and annual leave balances often sit unreconciled on the balance sheet. We tie KeyPay leave reports to the ledger each quarter.
Other payroll platforms
Frequently asked questions
Do you work inside my existing KeyPay account?
Yes. You give us a user login in your own Employment Hero Payroll account with the permissions you choose, and you keep approval of every pay run. We prepare, you approve, and you or your registered agent lodges STP or RTI. Your subscription and data stay with you.
How much does KeyPay bookkeeping support cost?
Pricing depends on volume and scope, so we send a custom quote within 1 business day. The number of employees, awards and pay frequencies, plus whether monthly bookkeeping in Xero or MYOB is bundled in, are the main factors that move the quote.
Do you lodge BAS or STP for us?
No. We run payroll under your authority and prepare BAS workpapers for your TPB-registered BAS agent or accountant. STP events are lodged by you or your agent from the pay run we have prepared. Our AU payroll and super service explains the split of duties.
How do you handle Payday Super?
From 1 July 2026 super must be paid with each pay cycle. We set KeyPay to create a super batch every pay run, submit it through the clearing house for your approval, and reconcile each batch to the bank so late payments are avoided.
Can you support our UK entity on the same platform?
Yes. For UK employers we prepare pay runs, tie Full Payment Submissions and Employer Payment Summaries to the ledger, and reconcile auto-enrolment pension contributions. You or your accountant submits to HMRC.
What if the journal mapping has been wrong for months?
We treat it as a cleanup project. We review every pay category and liability mapping, post correcting journals in Xero, QuickBooks Online or MYOB, and reconcile the payroll accounts to a clean balance before monthly service begins. See our payroll reconciliation service.
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