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Working inside ADP: what LedgerBPO does
ADP bookkeeping services from LedgerBPO pair your RUN Powered by ADP or ADP Workforce Now account with a named accountant who prepares each pay cycle under your authority, posts the general ledger file to your accounting system, and reconciles the payroll register to the bank. ADP files; we keep the ledger in agreement.
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Your subscription, your data
ADP bookkeeping services from LedgerBPO pair your RUN Powered by ADP or ADP Workforce Now account with a named accountant who prepares each pay cycle under your authority, posts the general ledger file to your accounting system, and reconciles the payroll register to the bank. ADP files; we keep the ledger in agreement.
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Inside your file
Pay cycles prepared in RUN or Workforce Now, approved by you
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Reconciled on a calendar
ADP general ledger export mapped and posted every pay period
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Reviewed before you see it
Register, GL and bank reconciled with differences explained
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A named accountant, a backup and a team lead
Inside your own software, on a fixed close calendar, with a reply from a person within 1 business day. Call +1-657-777-0006 or start a quote.
Get a custom quote 06 / 06
Why businesses on ADP outsource
ADP handles the calculations and the filings, but it does not do your bookkeeping. The general ledger interface has to be mapped once and then maintained as departments, earning codes and deductions change. When nobody owns that mapping, the payroll register, the GL posting and the bank debits drift apart and the finance team stops trusting the wages line.
Businesses on ADP outsource because the work is repetitive, deadline-driven and easy to get slightly wrong. A dedicated accountant reviews the preview register, posts the GL file, clears the impound debits and reconciles liabilities each month. Your HR team keeps ADP for onboarding and time, and the accounting side runs on a fixed schedule.
What we do inside ADP
Pay data entry and register review
We enter hours, adjustments and one-time earnings in RUN or Workforce Now and review the preview register before you approve the cycle.
General ledger interface mapping
ADP's GL setup maps earning, deduction and tax codes to your chart of accounts. We build the mapping, post each GL file and update it when codes change.
Tax impound reconciliation
ADP debits taxes, net pay and fees separately. We match each impound to the register so the payroll clearing account nets to zero.
Time and attendance tie-out
Where you use ADP Time and Attendance, we compare approved hours to the register and query variances before the cycle runs.
Garnishment and benefit liability review
Wage garnishments and benefit deductions processed by ADP are reconciled to the agency or carrier remittance each month.
Quarterly and year-end reports
We tie ADP's quarterly tax filings and the W-2, T4, P60 or income statement totals to the ledger in each market you pay in.
Integrations we reconcile
- QuickBooks OnlineADP GL journals posted and matched to bank debits.
- XeroPayroll journals and liability accounts reconciled each cycle.
- Sage IntacctDepartment and location dimensions carried from the ADP GL file.
- NetSuitePayroll journal import with subsidiary and class mapping.
- Sage 50Manual journal from the ADP payroll register, reconciled to bank.
Migration to and from ADP
Moving to ADP
Switching to ADP mid-year means your prior provider's year-to-date wages and taxes must be loaded before the first ADP cycle. We collect final registers and tax deposit histories, confirm which quarterly returns the old provider will still file, check the YTD load per employee, and run the first cycle in parallel so net pay and withholding match before anyone is paid.
Moving from ADP
Leaving ADP for Gusto, Paychex or QuickBooks Payroll needs the same care. We pull the final payroll registers, tax filing confirmations and GL files from ADP, agree the cut-over quarter, hand YTD balances to the new provider, and reconcile the last ADP impounds so liabilities close to zero. Year-end forms then come from the right provider for each period.
Common ADP reconciliation problems we fix
Register, GL and bank all disagree
Each shows a different total because fees, impounds and reversals post on different days. We reconcile all three every cycle and log any difference with its cause.
GL mapping out of date
A new earning code or department lands in a suspense account because the interface was never updated. We review the mapping every time the code list changes.
Voided and manual checks off-system
A check written outside ADP still counts as wages. We record it in ADP as a manual check so tax filings and the ledger agree.
Multi-entity or multi-country codes mixed
Groups running ADP in the US, Canada, the UK and Australia often share one chart of accounts. We keep each entity's payroll posted to its own ledger with local tax accounts.
Year-end forms do not tie to wages
Fringe benefits, group-term life and third-party sick pay need to be in ADP before the final cycle. We collect them in November so W-2s come out right.
Other payroll platforms
Frequently asked questions
Do you work inside my existing ADP account?
Yes. You grant us a practitioner or admin login in your own RUN or Workforce Now account, with approval rights kept by you. We prepare and review each cycle, you approve it, ADP pays employees and files the returns. Your contract and data stay with ADP.
How much does ADP bookkeeping support cost?
Pricing depends on volume and scope, so we send a custom quote within 1 business day. Headcount, pay frequency, the number of entities and countries, and whether you need the GL interface rebuilt are the main factors that move the quote.
Which ADP products do you support?
RUN Powered by ADP for small businesses, ADP Workforce Now for mid-sized companies, and ADP TotalSource where a PEO is in place. For TotalSource we post the invoice-based payroll journal rather than a GL file, since ADP is the employer of record for tax purposes.
Who is responsible for the tax filings?
ADP files and pays payroll taxes under your account. We run payroll under your authority and post the journals, then tie each filing to the ledger every quarter. Our payroll reconciliation service describes those checks step by step.
Can you handle ADP in Canada, the UK or Australia?
Yes. We post Workforce Now Canada journals with CPP, EI and provincial accounts, ADP UK payrolls with PAYE and pension liabilities, and ADP Australia payrolls with PAYG withholding and superannuation payable, each on the local ledger.
What if our ADP GL export has never been set up?
We build it. We map every earning, deduction and tax code to your chart of accounts, test it on a prior cycle, then switch from manual journals to the automated file. Our accounting software setup service covers this kind of configuration work.
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