How it runs for limo, taxi and rideshare fleets
Beside those sit revenue per vehicle per day, margin by channel after fees, driver cost by arrangement, maintenance per vehicle, corporate aging and a 30-day cash view after loan and insurance payments. Every figure traces to the ledger or a named report and refreshes with each close.
What are financial dashboard services?
Financial dashboard services design, build and maintain a visual view of your key financial metrics from your accounting, billing and payroll systems. The provider defines each KPI with you, connects the data, refreshes the figures, and checks that every number ties to the ledger. The result is a page you open any day, not a report you wait for.
What we handle for limo, taxi and rideshare fleets
- Revenue per vehicle per day and margin by channel, updated from the closed books monthly
- Trips, hours in service, cancellations and no-shows from dispatch and platform reports
- Platform, card and affiliate fees as a share of gross fares, trended over twelve months
- Driver cost by arrangement and maintenance cost per vehicle
- Cash after loan and insurance payments, expected payouts and payables due in the next 30 days
The KPI that matters here
Dashboard refreshed within one business day of each close with every figure traceable to the ledger or a named report.
Limo & taxi compliance notes
Local licensing and permits
Taxi and for-hire licensing is local: medallions or permits from a city taxi commission, state public utility or transportation authority permits for limousines, airport pickup permits and, for vehicles carrying nine or more passengers across state lines, federal USDOT registration. We track each fee and renewal date, code it by vehicle and keep certificates on file. Applications and renewals are submitted by you or your permit service.
Driver classification: 1099 or employee
Whether a driver is an employee or an independent contractor depends on federal and state tests that differ, and app drivers in California fall under Proposition 22. We post pay exactly as your arrangement and your counsel define it, keep contractor and employee costs in separate accounts, and prepare the 1099 and W-2 figures at year end. We do not decide classification.
App payouts and platform reporting
Uber, Lyft and similar platforms deposit net payouts weekly and issue year-end tax forms based on gross fares, which will not match the deposits. We keep gross fares, platform fees, tolls and incentives in separate accounts so the ledger can be reconciled to the platform's annual statement and to the bank without adjustment.
Surcharges, sales tax and gratuities
Congestion surcharges, airport fees, ground-transportation taxes and, in some states, sales tax on limousine services are collected from passengers and remitted on their own schedules. Mandatory service charges are wages, not tips, under IRS rules. We track each collected amount as a liability and post gratuities under the rule your CPA confirms; you or your preparer files the returns.
Limo & taxi software we work in
- QuickBooks Online
- Xero
- Square
- Stripe
- Gusto
- Limo Anywhere
- Moovs
- iCabbi and Autocab dispatch
- Uber and Lyft fleet portals
- All 50 platforms
More for limo, taxi and rideshare fleets
Other services for limo & taxi
Frequently asked questions
Which KPIs should a fleet owner watch every month?
Revenue per vehicle per day, margin by channel after fees, platform and card fees as a share of gross fares, driver cost as a share of revenue by arrangement, maintenance per vehicle, corporate AR over 45 days and cash after loan payments. Together they show which cars, channels and accounts are worth their cost. These form the core of our standard fleet dashboard.
Can the dashboard include dispatch and platform data?
Yes. Trips, hours in service, cancellations and no-shows come from Limo Anywhere, iCabbi or your dispatch system and from the Uber and Lyft fleet portals, and sit beside the financial figures, which always come from the closed ledger so they do not shift when a settlement is corrected. Where a count and a financial figure disagree, the dashboard shows the gap.
What tools do you use for fleet dashboards?
Fathom for QuickBooks Online and Xero clients, or a maintained spreadsheet when that is what you prefer. If you already run a BI tool we deliver reconciled data on a schedule. Our KPI dashboards service page shows the standard layouts and how they are adapted for chauffeured-car, taxi and rideshare fleet operators.
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