How it runs for limo, taxi and rideshare fleets
Affiliates that farmed trips to you expect the same in their network format. LedgerBPO prepares those invoices from your dispatch system daily, sends them under your brand, posts each to AR the same day and issues affiliate farm-out statements so both sides of network work reconcile.
What are outsourced invoicing services?
Outsourced invoicing services mean a remote billing team prepares, checks and sends your customer invoices instead of your office staff doing it between other tasks. The team works inside your accounting or billing software, follows your rate cards and contract terms, and issues credit notes and corrections. You keep control of pricing, approvals and the customer relationship.
What we handle for limo, taxi and rideshare fleets
- Corporate invoices or weekly statements built from completed trips with itemized wait time, stops and tolls
- Affiliate farm-in invoices issued in the network's format with trip references
- Hourly charters, event contracts and deposits invoiced with balance-due dates
- Service charges, gratuities and surcharges shown as separate lines on every invoice
- Every invoice posted to AR the day it is sent, with the trip number as reference
The KPI that matters here
Corporate and affiliate invoices issued within one business day of trip completion, every day.
Limo & taxi compliance notes
Local licensing and permits
Taxi and for-hire licensing is local: medallions or permits from a city taxi commission, state public utility or transportation authority permits for limousines, airport pickup permits and, for vehicles carrying nine or more passengers across state lines, federal USDOT registration. We track each fee and renewal date, code it by vehicle and keep certificates on file. Applications and renewals are submitted by you or your permit service.
Driver classification: 1099 or employee
Whether a driver is an employee or an independent contractor depends on federal and state tests that differ, and app drivers in California fall under Proposition 22. We post pay exactly as your arrangement and your counsel define it, keep contractor and employee costs in separate accounts, and prepare the 1099 and W-2 figures at year end. We do not decide classification.
App payouts and platform reporting
Uber, Lyft and similar platforms deposit net payouts weekly and issue year-end tax forms based on gross fares, which will not match the deposits. We keep gross fares, platform fees, tolls and incentives in separate accounts so the ledger can be reconciled to the platform's annual statement and to the bank without adjustment.
Surcharges, sales tax and gratuities
Congestion surcharges, airport fees, ground-transportation taxes and, in some states, sales tax on limousine services are collected from passengers and remitted on their own schedules. Mandatory service charges are wages, not tips, under IRS rules. We track each collected amount as a liability and post gratuities under the rule your CPA confirms; you or your preparer files the returns.
Limo & taxi software we work in
- QuickBooks Online
- Xero
- Square
- Stripe
- Gusto
- Limo Anywhere
- Moovs
- iCabbi and Autocab dispatch
- Uber and Lyft fleet portals
- All 50 platforms
More for limo, taxi and rideshare fleets
Other services for limo & taxi
Invoicing and billing in other industries
Frequently asked questions
How do you invoice corporate accounts with different requirements?
Each account is set up with its own template and cycle: per-trip invoices, weekly statements or monthly summaries, with the cost center or traveler reference the client requires. Trips are pulled from the dispatch system daily, itemized and reviewed before sending under your brand. The invoice is posted to AR immediately so the aging is always current.
Can you handle affiliate farm-in and farm-out billing?
Yes. Trips you ran for another operator are invoiced to that affiliate in the network's format with the trip reference, and trips you farmed out are recorded as payables matched to the affiliate's invoice. Commissions and network fees are posted as their own lines. Both sides are reconciled monthly so you can see net affiliate margin.
How are deposits for charters and events handled?
Deposits are invoiced and recorded as a customer liability until the service date, then applied to the final invoice, which shows the balance due. Cancellations are handled under your policy, with any retained deposit recognized as revenue and any refund listed for your approval. This keeps revenue in the right month and the balance sheet honest.
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