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Working inside Buildium: what LedgerBPO does
Buildium bookkeeping services from LedgerBPO give rental managers and community associations a named accountant who works inside your Buildium account: posting resident payments, reconciling trust and operating bank accounts, keeping tenant and association ledgers current, preparing rental owner statements, and closing the month so the licensed broker or board sees a reconciled set of books.
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Your subscription, your data
Buildium bookkeeping services from LedgerBPO give rental managers and community associations a named accountant who works inside your Buildium account: posting resident payments, reconciling trust and operating bank accounts, keeping tenant and association ledgers current, preparing rental owner statements, and closing the month so the licensed broker or board sees a reconciled set of books.
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Inside your file
Bank reconciliations completed in Buildium for every trust account
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Reconciled on a calendar
Rental owner statements and association financials on a fixed calendar
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Reviewed before you see it
Tenant ledgers, late fees and vendor bills posted and reviewed
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A named accountant, a backup and a team lead
Inside your own software, on a fixed close calendar, with a reply from a person within 1 business day. Call +1-657-777-0006 or start a quote.
Get a custom quote 06 / 06
Why businesses on Buildium outsource
Buildium suits managers with a few hundred doors and associations run by volunteer boards. Those are also the operations least likely to have a full-time accountant. Rent comes in through the resident portal, checks arrive by mail, bills are paid through Buildium's bill pay, and the bank reconciliation waits. Owners and boards ask for statements the manager has not had time to produce.
A dedicated accountant keeps the books current inside your Buildium account. We post what the portal does not, reconcile every bank account monthly, code bills to the right property and GL line, and prepare owner statements and association financials on a fixed calendar. The broker or board keeps approval over every payment. Month to month, without adding a salary to the office.
What we do inside Buildium
Bank reconciliation for trust and operating accounts
Each account is reconciled in Buildium's bank reconciliation tool monthly, with the tie between bank, book and tenant or owner liabilities documented for the broker.
Tenant and association ledgers
Portal payments, checks and cash logged through Retail Cash Payments are posted to the right ledger, late fees applied per the lease or association rules, and prepayments handled correctly.
Rental owner statements
Statements and owner draw calculations are prepared for each rental owner on your schedule, with paid bills attached, for the broker to approve and release.
Association accounting
For HOA and condo clients we post assessments, track reserve fund contributions separately, prepare board financial packages and support the annual budget.
Vendor bills and Bill Pay
Bills are entered, coded to property and GL account, routed for approval, and paid through Buildium Bill Pay only after your approval; vendor totals are tied out for 1099 e-filing.
Rent roll and lease review
The rent roll is checked against lease terms, renewals and move-outs each month so recurring charges and vacancy status are right before statements run.
Integrations we reconcile
- QuickBooks OnlineManagement company corporate books kept in QuickBooks Online, with management fees and reimbursements from Buildium reconciled monthly.
- Resident CenterOnline payments from the Buildium Resident Center batched to the bank deposit and matched in the reconciliation.
- GustoCorporate payroll journals posted and reconciled to the management company ledger.
- MelioCorporate vendor payments approved through Melio while property bills stay in Buildium.
- RampMaintenance card spend coded to properties and reimbursed from the correct account.
Migration to and from Buildium
Moving to Buildium
Moving onto Buildium means loading properties, units, leases, tenant balances, owner balances and opening bank balances as of one cut-over date. We prepare opening balances from your old system or spreadsheets, reconcile each trust account on the first day so the opening tie holds, and run the first month's statements in parallel with the old reports before you rely on them.
Moving from Buildium
Leaving Buildium for AppFolio, Yardi Breeze or another platform starts with a clean final close. We reconcile every bank account, export tenant ledgers, owner statements, vendor history and documents, tie deposit liabilities to the bank, and give the new system opening balances the broker has signed off. Buildium data is kept for your records.
Common Buildium reconciliation problems we fix
Reconciliation months behind
When the manager does the books, the bank reconciliation slips first. We reconcile every account monthly and clear the items that stopped the last one from balancing.
Owner draws that do not match statements
Draws calculated by hand drift from the statement. We calculate the draw from the reconciled owner ledger and attach the statement for approval.
Association reserves mixed with operating funds
Reserve contributions posted to operating cash overstate what the board can spend. We track reserves in their own fund and bank account.
Late fees applied inconsistently
Fees skipped for some tenants and applied to others create disputes. We run late fee posting on the schedule the lease sets and document exceptions.
1099 totals wrong at year-end
Vendor payments split across properties or coded to owners get missed. We tie vendor totals to payments monthly so 1099 e-filing is clean.
Other property management platforms
Frequently asked questions
Do you work inside my existing Buildium account?
Yes. You add our named accountant as a staff user with accounting permissions and no payment release rights. Properties, tenants, owners and bank connections stay in your account and under your subscription. The licensed broker or board keeps approval of every disbursement.
How much do Buildium bookkeeping services cost?
Pricing depends on volume and scope, so we send a custom quote within 1 business day. The main drivers are the number of units, owners and associations, how many bank accounts need reconciling, monthly bill volume, and whether the management company's own books are included.
Can you support community associations as well as rentals in Buildium?
Yes. We post assessments, track reserve funds separately, prepare monthly board packages and support the budget cycle. Board treasurers keep signing authority; we prepare and reconcile. Our property management accounting page covers both rental and association work, including the monthly reports each board receives.
Do you pay vendors through Buildium Bill Pay?
We enter and code bills and route them for approval. Your manager or broker approves and releases the payment. We never move money, so disbursement authority stays with the licensee at all times and every payment carries an approval record.
How do you handle trust accounting rules in my state?
We reconcile each trust account monthly and document the tie between bank, book and liabilities, so the broker can meet state record-keeping rules. The broker remains the responsible licensee, and we do not provide legal advice on trust requirements. Reconciliation reports are saved in Buildium for inspection.
Can you fix a Buildium account that has not been reconciled in a year?
Yes. We work through each unreconciled month, clear suspense and unapplied items, correct coding, and rebuild owner and tenant balances. It is quoted as a cleanup project, then the monthly service keeps the account reconciled. Our bookkeeping cleanup page explains how a backlog project is scoped.
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