-
Working inside Yardi: what LedgerBPO does
Yardi bookkeeping services from LedgerBPO give property owners and managers a named accountant who works inside Yardi Breeze or Yardi Voyager: posting tenant receipts, coding invoices through PayScan or bill entry, reconciling trust and operating accounts, reviewing rent rolls, preparing owner statements and CAM reconciliations, and closing the month for your controller or licensed broker to sign.
01 / 06 -
Your subscription, your data
Yardi bookkeeping services from LedgerBPO give property owners and managers a named accountant who works inside Yardi Breeze or Yardi Voyager: posting tenant receipts, coding invoices through PayScan or bill entry, reconciling trust and operating accounts, reviewing rent rolls, preparing owner statements and CAM reconciliations, and closing the month for your controller or licensed broker to sign.
02 / 06 -
Inside your file
Breeze and Voyager accounting handled by a named accountant
03 / 06 -
Reconciled on a calendar
CAM reconciliations, rent rolls and owner statements prepared for review
04 / 06 -
Reviewed before you see it
Bank and trust accounts reconciled monthly with a documented tie-out
05 / 06 -
A named accountant, a backup and a team lead
Inside your own software, on a fixed close calendar, with a reply from a person within 1 business day. Call +1-657-777-0006 or start a quote.
Get a custom quote 06 / 06
Why businesses on Yardi outsource
Yardi scales from a small Breeze portfolio to a Voyager estate with hundreds of entities, and the accounting workload scales with it. Voyager clients run monthly closes across many properties and GL books, CAM estimates that must be trued up against actuals each year, and payables queues in PayScan waiting for coding. Breeze clients have the same duties with fewer people.
A dedicated accountant working inside your Yardi database takes the daily posting, coding and reconciliation, and prepares the close for your controller. Nothing leaves Yardi. Receipts, invoices, journals and reconciliations are done where your auditors and owners expect to find them. You keep approval of every payment and owner distribution, and you gain capacity without hiring.
What we do inside Yardi
Receipts and tenant ledgers
RentCafe online payments, checks and lockbox receipts are posted to tenant ledgers, unapplied cash cleared, and late charges applied per the lease.
Invoice coding through PayScan or bill entry
Voyager invoices in the PayScan queue, or Breeze bills, are coded to property, GL account and job, routed through your approval workflow, and released for payment only by you.
Bank and trust reconciliation
Operating, trust and security deposit accounts are reconciled in Yardi monthly, with a documented tie between bank, GL and tenant or owner liabilities for the broker or controller.
CAM, tax and insurance reconciliation
For commercial leases we reconcile estimated recoveries billed against actual expenses, prepare tenant reconciliation statements, and post true-up charges or credits for your review.
Rent roll and lease audit
The rent roll is checked against lease abstracts, escalations, renewals and move-outs so recurring charges and vacancy are correct before statements and reports run.
Month-end close and owner statements
Accruals, prepaid amortization, management fees and intercompany entries are posted, owner statements prepared, and the CloseTrack checklist signed off with our Two-Tier Review.
Integrations we reconcile
- QuickBooks OnlineManagement company corporate books kept in QuickBooks Online with Yardi management fees reconciled monthly.
- Sage IntacctYardi property results consolidated into Intacct for owners who report at fund or entity level.
- NetSuiteProperty-level journals summarized from Yardi into NetSuite for corporate reporting.
- RentCafeResident payments batched by RentCafe matched to bank deposits in the reconciliation.
- Bill.comCorporate payables outside the property books approved through Bill.com.
Migration to and from Yardi
Moving to Yardi
Moving onto Yardi Breeze or Voyager means loading properties, units, leases, charges, tenant and owner balances and GL opening balances as of one date. We prepare and validate the import files, reconcile each bank account on day one so the opening tie holds, rebuild recurring charges and CAM pools, and run the first close in parallel with the old system's reports.
Moving from Yardi
Leaving Yardi for AppFolio, Buildium or an ERP-based setup starts with a clean final close. We reconcile every account, export tenant ledgers, lease data, vendor history, GL detail and documents, and tie deposit liabilities and owner balances to the bank. The new system receives opening balances your controller or broker has approved.
Common Yardi reconciliation problems we fix
PayScan queue growing faster than it clears
Uncoded invoices delay payments and month-end. We work the queue daily, coding to property, account and job so approvers see complete invoices.
CAM reconciliations late or disputed
Estimates billed all year need a true-up tenants can check. We reconcile recoveries to actual expenses by pool and prepare statements before the lease deadline.
Unapplied cash in tenant ledgers
Receipts posted without matching charges distort delinquency reports. We apply cash to the right charges each week and clear old credits.
Trust accounts not tied to liabilities
The bank balances but the sum of deposits and owner balances does not. We document the three-way tie every month and flag shortfalls to the broker.
Close spread across too many entities
Each property or GL book needs the same journals each month. We run them from a checklist so the consolidated close finishes on schedule.
Other property management platforms
Frequently asked questions
Do you work inside my existing Yardi account?
Yes. You add our named accountant as a user in Breeze or Voyager with the security role you choose, usually accounting without payment release. Properties, tenants, owners, bank connections and workflows stay in your database. Your broker or controller approves every payment and distribution.
How much do Yardi bookkeeping services cost?
Pricing depends on volume and scope, so we send a custom quote within 1 business day. The main drivers are the number of properties and entities, whether you run Breeze or Voyager, monthly invoice and receipt volume, and whether CAM reconciliations and corporate books are included.
Do you support Yardi Voyager as well as Breeze?
Yes. Breeze work covers tenant ledgers, bank reconciliation and owner statements. Voyager work adds PayScan coding, multi-book closes, CAM reconciliation and consolidations. Our property management accounting page lists the deliverables for each and the reports you receive. The same named accountant handles both if you run a mixed portfolio.
Can you handle CAM reconciliation in Yardi?
Yes. We reconcile estimated CAM, tax and insurance recoveries against actual expenses by pool, apply the caps, base years and gross-up terms in the lease, prepare tenant reconciliation statements, and post true-ups for your review before they go out. Supporting expense schedules are attached for tenant questions.
Do you release payments or owner distributions from Yardi?
No. We code invoices, prepare payment batches and calculate distributions. Your approver releases every payment. We never move money, so disbursement authority stays with your team and the licensed broker, and every release carries a named approver and a date recorded in Yardi.
Can you work with Yardi in the UK, Canada and Australia?
Yes. The same posting, reconciliation and close routines apply, with VAT, GST or HST posted where required. UK VAT workings are prepared for you or your accountant to submit, and Australian tax figures feed BAS workpapers for your TPB-registered BAS agent or accountant.
Ask an AI assistant to summarize this page
Opens the assistant with a prefilled prompt so you can check our claims against the page yourself.