How it runs for trucking and logistics companies
Each page carries a short plain-English note, and the package matches what your lender or equipment finance company asks for.
What is outsourced financial reporting?
Outsourced financial reporting means a remote accounting team prepares your periodic financial statements and management reports instead of an in-house controller. The team works from your own accounting file, applies a consistent close and review process, and issues a report pack on a fixed date each month. You keep the data, the software and the decisions.
What we handle for trucking and logistics companies
- P&L by truck and consolidated, with revenue and cost per loaded and total mile
- Operating ratio, deadhead share and maintenance cost per unit trended over twelve months
- Factoring cost as a share of revenue, compared with quick-pay and line-of-credit alternatives
- Broker and shipper concentration showing the share of revenue from the top ten customers
- Lender and equipment-finance packages prepared in the format requested
The KPI that matters here
Monthly reporting package delivered with the close, including per-mile metrics by truck and factoring cost.
Trucking compliance notes
FMCSA and federal filings
Operating authority, USDOT registration, the Unified Carrier Registration fee, IRP apportioned plates and the annual Form 2290 heavy vehicle use tax (due August 31 for most fleets) each carry a cost and a date. We keep those dates on the close calendar, record the fees against the right units and keep insurance certificates and down payments tracked. Filing stays with you or your compliance service.
IFTA fuel tax
Each quarter, miles by jurisdiction from the ELD and gallons by jurisdiction from fuel-card statements are compiled into IFTA workpapers, with the net tax due or refund calculated per state. The ledger fuel account is reconciled to the same gallons so the return and the books agree. You or your permit service submits the return.
Factoring agreements
Recourse and non-recourse factoring agreements set the advance rate, the fee schedule and when chargebacks apply. We record advances as a liability or as AR sold depending on the agreement, show fees as finance cost and reconcile the reserve account monthly so you can see what the factor is holding. We do not negotiate the agreement.
Driver settlements and worker classification
Owner-operators under lease are paid on settlement statements with deductions the lease must list, and receive a 1099 at year end; company drivers are W-2 employees with per diem treated under IRS transportation-industry rules. We prepare settlements and payroll journals from the agreements you provide and flag classification questions for your counsel. We do not decide who is a contractor.
Trucking software we work in
- QuickBooks Online
- Xero
- Gusto
- Bill.com
- TMS exports (McLeod, Trimble TMW, Tailwind, Truckstop)
- Motive and Samsara ELD reports
- Factoring portals (RTS, OTR Solutions, TAFS, Triumph)
- Fuel cards (WEX, EFS, Comdata)
- All 50 platforms
More for trucking and logistics companies
Other services for trucking
Financial reporting in other industries
Frequently asked questions
Which reports matter most for a trucking company?
Revenue and cost per mile by truck, because that is how loads are priced. Operating ratio, which lenders watch. Deadhead share and maintenance cost per unit, which show where money leaks. Factoring cost as a share of revenue, to test whether a bank line would be cheaper. And broker concentration, since losing one large broker changes everything. All are in our standard package.
Can you report on a cash basis as well as accrual?
Yes. Many carriers think in cash while lenders and CPAs need accrual statements, so we produce both from the same reconciled ledger. The accrual P&L shows revenue in the delivery month and fuel in the month it was burned; the cash view shows factor deposits and payments actually made. A short bridge explains the difference each month.
Do you prepare reports for equipment lenders and buyers?
We prepare monthly and trailing-twelve-month packages, equipment and debt schedules, AR agings that show factored and direct balances and, for a sale, a normalized P&L that separates owner discretionary items. We do not issue audit opinions or reviewed statements; your CPA does that from our books and we answer their questions directly.
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