How it runs for NEMT and medical transportation companies
We build it in Fathom, Google Looker Studio or your accounting software's reporting layer from reconciled books and dispatch exports, refresh financial tiles after each close, and update trip, cash and variance tiles weekly. Every tile links to the underlying report so an owner or a lender can follow the number back to its source.
What are financial dashboard services?
Financial dashboard services design, build and maintain a visual view of your key financial metrics from your accounting, billing and payroll systems. The provider defines each KPI with you, connects the data, refreshes the figures, and checks that every number ties to the ledger. The result is a page you open any day, not a report you wait for.
What we handle for NEMT and medical transportation companies
- Show trips completed versus billed and remittance variance by broker each week
- Display revenue per vehicle per day and idle days by unit
- Track cost per loaded mile with fuel and maintenance broken out by vehicle
- Present unpaid trips older than 30 days by broker with dispute-window countdowns
- Express cash runway in weeks of driver pay and loan payments
The KPI that matters here
Dashboard refreshed within two business days of each close, with trip, variance and cash tiles updated weekly.
NEMT compliance notes
Broker contracts (Modivcare, MTM and regional brokers)
Each broker contract defines rate tables by trip type and mileage band, documentation required for payment, the dispute window and audit rights. We keep the current rate table in the billing workflow, check remittances against it, and log every dispute with its deadline so revenue is not lost to a missed date.
HIPAA
Trip records identify riders, pickup addresses and often the treating facility, which makes them protected health information. We sign a BAA, staff are HIPAA-trained, portal access is role-limited with MFA, and ledger entries reference trip or invoice numbers rather than rider names.
State Medicaid NEMT rules
States set driver background-check, vehicle inspection, trip-log and record-retention requirements for Medicaid transportation, and brokers pass those obligations through their contracts. We file supporting cost records so a state or broker audit can be answered from the books, and we flag lapses in insurance or inspection renewals that would suspend billing.
Worker classification
How drivers are paid and controlled determines whether they are employees or contractors under IRS and state tests. We book pay according to the classification you and your counsel have chosen, track 1099 settlements separately from W-2 payroll, and prepare the year-end 1099-NEC data for owner-operators.
NEMT software we work in
- QuickBooks Online
- Gusto
- ADP
- Bill.com
- TripMaster
- RouteGenie
- Modivcare provider portal
- MTM provider portal
- All 50 platforms
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Frequently asked questions
What KPIs should a NEMT company track?
Trips billed within 72 hours, remittance variance by broker, unpaid trips older than 30 days, revenue per vehicle per day, cost per loaded mile, deadhead percentage, driver cost per trip and cash runway in weeks of payroll and debt service. These explain most cash, margin and capacity questions and can be produced from your books and dispatch data.
Can the dashboard show each vehicle separately?
Yes. Because fuel, maintenance, insurance and depreciation are coded by vehicle and trips are assigned by unit in dispatch, each vehicle gets revenue, cost per loaded mile and idle days. Ranking units this way shows which vehicle to replace, which to move to a busier city, and which trip types each unit should be running.
How often are the numbers refreshed?
Financial tiles update after each month-end close, usually by the fifth business day. Trips, remittance variance and cash update weekly because they change faster and drive daily decisions. We do not push daily numbers that have not been reconciled, because a dashboard is only useful if the owner can trust every tile on it.
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