How it runs for clinical laboratories
Beside those sit revenue per accession, cost per test by line, gross margin, AR aging by stream, client concentration and a 30-day cash view. Every number traces to the ledger or to a named report, and the dashboard refreshes with each close through Fathom, a spreadsheet or your BI tool.
What are financial dashboard services?
Financial dashboard services design, build and maintain a visual view of your key financial metrics from your accounting, billing and payroll systems. The provider defines each KPI with you, connects the data, refreshes the figures, and checks that every number ties to the ledger. The result is a page you open any day, not a report you wait for.
What we handle for clinical laboratories
- Revenue per accession and cost per test by line, updated from the closed books monthly
- Accession volumes by payer class and site pulled from the LIS beside financial figures
- AR aging by stream: third-party, client-bill and patient, with trend lines
- Denials by reason and write-offs as a share of billed charges
- Cash runway, expected remittances and payables due in the next 30 days
The KPI that matters here
Dashboard refreshed within one business day of each close with every figure traceable to the ledger or a named LIS report.
Clinical labs compliance notes
CLIA
Every lab that tests human specimens must hold a CLIA certificate matched to the complexity of its testing, renewed on a two-year cycle with fees based on test volume. We record certificate fees, proficiency-testing subscriptions and inspection-related costs as compliance expenses and keep renewal dates on the close calendar. Certification and inspection readiness stay with your lab director.
Payer rules and PAMA
Medicare pays lab tests from the Clinical Laboratory Fee Schedule, commercial payers pay contract rates, and both apply medical-necessity and frequency rules that produce denials. PAMA private-payer rate reporting also falls on applicable labs in reporting years. We keep revenue, adjustments and denials in separate accounts so your billing team and CPA can see each effect.
HIPAA
Remittances, client invoices and LIS exports carry patient identifiers and test names. Our staff are HIPAA-trained, we sign a BAA, all access is logged with MFA, and exports are handled inside your systems and our portal rather than on local drives.
Anti-kickback and EKRA
The federal Anti-Kickback Statute and the Eliminating Kickbacks in Recovery Act restrict how labs pay marketers and how they price or discount services for referral sources. We record sales compensation and client discounts exactly as your compliance counsel has approved them, and flag any arrangement that looks volume-based so it can be reviewed. We do not give legal advice.
Clinical labs software we work in
- QuickBooks Online
- Sage Intacct
- Bill.com
- ADP
- LIS exports (Orchard, Sunquest, SCC Soft)
- XIFIN
- TELCOR
- All 50 platforms
More for clinical laboratories
Other services for clinical labs
Frequently asked questions
Which KPIs should a lab owner watch every month?
Revenue per accession by payer class, because it exposes fee-schedule and mix changes early. Cost per test by line, including reagent rental and send-outs. Gross margin by line. Denials by reason as a share of billed. Client concentration and client-bill aging. And cash runway against payables. Those form the core of our standard laboratory dashboard.
Can the dashboard include LIS and billing-system data?
Yes. Accession counts, tests per accession, send-outs and denial reasons are pulled from your LIS and billing platform reports and placed beside the financial figures. Financial numbers always come from the closed ledger so they do not shift when claims are reworked. Where a count and a financial figure disagree, the dashboard shows the gap rather than hiding it.
What tools do you use for laboratory dashboards?
Fathom for QuickBooks Online and Xero clients, native dashboards in Sage Intacct, or a maintained spreadsheet when that is what your team prefers. If you already run a BI tool we deliver reconciled data on a schedule. Our KPI dashboards service page shows the standard layouts and how they are adapted for laboratories.
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