How it runs for marketing agencies and consultancies
Unmatched items are listed in the weekly note with a question for you, so month-end starts with a reconciled ledger rather than a pile of unknowns.
What is a bank reconciliation service?
A bank reconciliation service compares the transactions in your accounting software with the transactions on your bank and credit-card statements and explains every difference. The goal is a ledger balance that agrees with the statement after timing items such as outstanding checks and deposits in transit. Done monthly, it catches missing entries, duplicates, bank errors and fraud early.
What we handle for marketing agencies and consultancies
- Reconcile operating, savings and card accounts weekly, not just at month-end
- Match Stripe and ACH deposits to invoices net of processor fees
- Convert foreign-currency ad platform charges at the card statement rate
- Trace PayPal and Wise contractor payouts to coded vendor bills
- Report unmatched items with a question and an owner every week
The KPI that matters here
Zero unreconciled items older than 30 days across every bank, card and payment account.
Agencies compliance notes
1099 contractor reporting
Agencies rely on freelancers, and the IRS requires Form 1099-NEC for nonemployee compensation above the annual threshold, which is $2,000 for payments made in 2026. We collect W-9s at vendor setup, code every contractor payment, and hand your preparer a reconciled 1099 report each January. Your firm reviews and files; we do not sign.
Retainers and deferred revenue
A retainer billed before the service period is a liability until the work is delivered. We keep a deferred revenue schedule that releases each retainer to income as hours are logged or the month ends, so your P&L matches the work actually performed.
WIP and unbilled revenue
Work delivered but not yet invoiced is an asset that lenders and buyers ask about. We reconcile unbilled hours from Harvest or your PM tool against the ledger monthly, so WIP is real, aged and collectible.
Gross versus net for media
ASC 606 and IFRS 15 ask whether the agency is principal or agent for media it buys on a client's behalf. We apply the treatment your CPA or accountant chooses and keep the pass-through account reconciled to platform statements so the answer is documented.
Agencies software we work in
More for marketing agencies and consultancies
Other services for agencies
Bank reconciliation in other industries
Frequently asked questions
How do you reconcile a Stripe deposit that covers several client invoices?
We use the Stripe payout report to split each deposit into the individual charges, fees and refunds it contains, then apply each charge to its invoice. The processor fee is posted to its own expense account. The bank line matches the net payout exactly, so the reconciliation clears without a plug entry.
Our company cards are full of ad platform charges. How are those coded?
Each platform charge is matched to a campaign and a client using the platform's billing export, then posted to that client's pass-through account. Charges in a foreign currency are recorded at the rate on the card statement. A monthly comparison between platform statements and card charges catches any campaign billed to the wrong card.
What happens to an unmatched deposit?
It is posted to a clearing account and listed in the weekly note with the date, amount and our best guess at the payer. You or the account lead confirm which client and invoice it belongs to, and we apply it the same day. Nothing sits in unapplied cash past the month-end close.
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