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Payment processor reconciliation in Canada: how it runs
LedgerBPO's Stripe reconciliation services Canada online sellers rely on match every Stripe, Shopify and marketplace payout to gross sales, fees, refunds and GST, HST, PST or QST collected, inside your QuickBooks Online or Xero file. A named dedicated accountant runs our ReconBot workflow and reconciles Plooto settlements too, with a second reviewer signing off.
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What it covers
LedgerBPO's Stripe reconciliation services Canada online sellers rely on match every Stripe, Shopify and marketplace payout to gross sales, fees, refunds and GST, HST, PST or QST collected, inside your QuickBooks Online or Xero file. A named dedicated accountant runs our ReconBot workflow and reconciles Plooto settlements too, with a second reviewer signing off.
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What you get
Payouts tied to sales, fees, refunds and reserves, not lump-sum deposits
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How it runs
A2X, Synder or Link My Books set up and checked by a named accountant
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What you see
Exception log worked every week so the payout variance stays at zero
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A named accountant, a backup and a team lead
Inside your own software, on a fixed close calendar, with a reply from a person within 1 business day. Call +1-657-777-0006 or start a quote.
Get a custom quote 06 / 06
What is different in Canada
Canadian sellers using Stripe, Shopify or a marketplace often get paid in US dollars even though their sales are made and taxed in Canadian dollars, so payouts need converting before they match the sales report. Since GST/HST rules for digital platforms changed in 2021, some marketplaces now collect and remit tax on behalf of Canadian sellers directly, so that pass-through tax has to be separated from tax the seller still owes. Plooto settlements for invoices paid by pre-authorized debit are reconciled the same way as a card processor payout, matching the batch to the individual invoices it settles. Fees, refunds and chargebacks are posted in Canadian dollars at the exchange rate the processor applied. Our accountants reconcile inside QuickBooks Online or Xero and flag anything that does not tie out in a weekly exception log.
CA rules that shape the work
US-dollar payouts need converting
Many Canadian sellers on Stripe or Shopify are paid in US dollars even though sales are taxed in Canadian dollars, so payouts are converted and the exchange difference posted before the deposit matches.
Marketplace-collected tax versus seller-owed tax
Since 2021, some marketplaces collect and remit GST, HST or QST for Canadian sellers directly. That pass-through amount is separated from tax the seller still owes and reports itself.
Plooto settlements reconciled like a payout
Invoices collected through Plooto pre-authorized debit settle in a batch, similar to a card processor payout, and are matched to the individual invoices they cover.
What's included
- Stripe, Shopify Payments, Amazon, PayPal and Square payout matching
- Etsy, eBay, Walmart and other marketplace settlements where you sell
- A2X, Synder or Link My Books connection set-up and mapping review
- Gross sales, fees, refunds and chargebacks posted from settlement data
- Rolling reserves and holdbacks tracked as a receivable until released
- Sales tax and VAT collected by the marketplace split from revenue
- Multi-currency payouts converted and exchange differences posted
- Clearing accounts cleared to zero every period
- Exception log worked weekly with a note on each open item
- Month-end payout variance report by channel
- Processor fee summary for margin review
Deliverables and KPIs
| Deliverable | KPI we report |
|---|---|
| Payout reconciliation by channel | Payout variance of $0 between settlement reports and CAD bank deposits |
| Currency conversion tracked | Exchange gain or loss posted for every US-dollar payout, by period |
| Marketplace tax split | Facilitator-remitted GST, HST or QST separated from tax the seller owes |
| Exception log | No unmatched payout or Plooto settlement older than 14 days |
CA software we work in
Pricing in CAD
Pricing depends on volume and scope. Get a custom quote within 1 business day. Quotes for Canada clients are issued in CAD.
Security and compliance
- Read-only or reporting-only roles on Stripe, Shopify and marketplace accounts
- We never issue refunds, change payout accounts or move money
- MFA on every login and a per-client access log reviewed monthly
Full control list on the security page and country rules on the compliance page. Certifications are listed only when held.
Frequently asked questions
How much do Stripe reconciliation services cost in Canada?
Pricing depends on volume and scope, so we send a custom quote within 1 business day. As a market reference, Canadian outsourced bookkeeping for online sellers runs C$300 to C$2,000 a month, with most small and medium businesses paying C$400 to C$800 (Outsource Bookkeeping CA, TheAccTaxCo, 2026). Channel count and payout frequency move the quote.
Do you file our GST/HST return or T2?
No. We separate marketplace-collected tax from tax the seller owes and reconcile every payout, but we do not file the GST/HST or T2 return. Your CPA or a CRA-registered EFILE transmitter files it using our reconciled numbers.
Do you cover Canadian hours?
Yes. Your reconciliation accountant works 8am to 8pm ET, covering every Canadian time zone, so a mismatched payout is investigated during your own business day rather than overnight.
Why does our Stripe or Shopify payout not match our sales in Canadian dollars?
Usually because the payout arrived in US dollars and needs converting, or because a marketplace collected GST, HST or QST on your behalf and remitted it directly. We break the payout into its parts so both are visible instead of one confusing deposit.
Do you reconcile Plooto payments as well as card processors?
Yes. Plooto pre-authorized debit collections settle in a batch much like a Stripe or Shopify payout, and we match that batch to the invoices it pays, alongside your card and marketplace channels.
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