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Payroll support in United Kingdom: how it runs
LedgerBPO's payroll processing outsourcing UK employers use reconciles timesheets, prepares each pay run for your approval and posts the payroll journal inside Xero, Sage 50 or FreeAgent. A named dedicated accountant checks PAYE, employer national insurance and pension figures before every payday, with a trained backup covering leave.
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What it covers
LedgerBPO's payroll processing outsourcing UK employers use reconciles timesheets, prepares each pay run for your approval and posts the payroll journal inside Xero, Sage 50 or FreeAgent. A named dedicated accountant checks PAYE, employer national insurance and pension figures before every payday, with a trained backup covering leave.
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What you get
Every pay run prepared on time, approved and released by you
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How it runs
Timesheets, rates and deductions reconciled before the run, not after
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What you see
Payroll journal posted and tied to the bank and the tax filings
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A named accountant, a backup and a team lead
Inside your own software, on a fixed close calendar, with a reply from a person within 1 business day. Call +1-657-777-0006 or start a quote.
Get a custom quote 06 / 06
What is different in United Kingdom
UK payroll runs on Real Time Information, so a Full Payment Submission has to reach HMRC on or before every payday, not afterwards. Employer national insurance is charged at 15 percent on pay above the £5,000 secondary threshold, which changes the cost of every new hire and every pay rise. Auto-enrolment pension duties apply once an employee qualifies, and contributions need reconciling to the pension provider each cycle. Construction payrolls often run PAYE and Construction Industry Scheme deductions side by side, so the two have to agree at month end. We prepare each run in your payroll software, with a dedicated accountant covering UK hours from our second office in Pakistan so the submission is never late.
UK rules that shape the work
RTI submitted on or before payday
A Full Payment Submission must reach HMRC on or before each payday, so we check and reconcile the run early enough that submission is never the last-minute step.
Employer national insurance
Employer NI is charged at 15 percent on pay above the £5,000 secondary threshold, so we flag how a new hire or a rate change affects the monthly liability.
Auto-enrolment pension duties
Qualifying employees must be enrolled into a workplace pension, and we reconcile contributions to the provider statement every cycle so nothing is under or over-deducted.
PAYE and CIS together
Construction businesses often run PAYE staff and CIS subcontractors in parallel, and we reconcile both sets of deductions so the payroll and CIS figures agree at month end.
What's included
- Timesheet collection and reconciliation to schedules or scheduling software
- New hires, leavers, rate and deduction changes entered from your approved forms
- Overtime, differentials, bonuses and commissions calculated to your rules
- Pay run prepared in your payroll software for your review and approval
- Pre-run check: headcount, gross pay and variance against the last cycle
- Payroll journal posted to QuickBooks Online, Xero or your ledger each cycle
- Payroll liabilities reconciled to the ledger and to tax payments
- Payroll bank reconciliation: net pay, taxes and benefit remittances matched
- Benefits, pension, 401(k) or superannuation deductions reconciled to provider statements
- Workers compensation and payroll tax tracking by state, province or jurisdiction
- Employee pay query handling through your named accountant
- Year-end data compiled for W-2, 1099, T4, P60 or STP finalization
Deliverables and KPIs
| Deliverable | KPI we report |
|---|---|
| Pay run prepared | Ready at least 1 UK business day before your approval cut-off |
| RTI data checked | FPS figures verified and ready for submission on or before payday |
| Pension contributions reconciled | Contributions agreed to the provider statement every pay cycle |
| Payroll journal posted | Journal posted and tied to the register within 1 business day |
UK software we work in
Pricing in GBP
Pricing depends on volume and scope. Get a custom quote within 1 business day. Quotes for United Kingdom clients are issued in GBP.
Security and compliance
- Preparer role only; you approve and release every run. We never move money
- MFA on every login, access logged per client, no local downloads of employee data
- Employee bank and tax identifiers stay inside your payroll software
Full control list on the security page and country rules on the compliance page. Certifications are listed only when held.
Frequently asked questions
How much does payroll processing outsourcing cost in the UK?
Pricing depends on volume and scope, so we send a custom quote within 1 business day. As a UK benchmark, hourly bookkeeping and payroll support runs £20 to £55, while an in-house hire costs roughly £24,700 to £32,100 in salary plus 15 percent employer national insurance (UK provider pricing surveys, 2026).
Do you submit our VAT return or accounts?
No, and payroll is a separate submission in any case. We prepare the FPS and EPS data for on-or-before-payday filing through your payroll software, while your VAT return and annual accounts are reviewed and submitted separately by you or your accountant.
Do you cover UK hours?
Yes. Payroll is prepared from our second office in Pakistan on a schedule built around UK payday cut-offs, so the run is ready for your approval well before the end of your working day, cycle after cycle without exception.
Do you file RTI with HMRC or run PAYE on our behalf?
No. Your payroll software remains the submitter of record and files RTI to HMRC through your own account. We prepare and check each run, you approve it, and we reconcile what was filed to your ledger afterwards.
Can you handle employees on National Minimum Wage or with student loan deductions?
Yes. We check hourly rates against the current National Minimum Wage bands and apply student loan, apprenticeship levy and other deductions your payroll software calculates, then reconcile the totals to the payroll register each cycle.
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