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Working inside Amazon Seller Central: what LedgerBPO does
Amazon Seller Central bookkeeping services from LedgerBPO give marketplace sellers a named accountant who posts every settlement report to QuickBooks Online or Xero through a clearing account, splits sales from FBA fees, referral fees, advertising, reimbursements and reserves, records marketplace facilitator tax correctly, and ties inventory in FBA to the ledger.
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Your subscription, your data
Amazon Seller Central bookkeeping services from LedgerBPO give marketplace sellers a named accountant who posts every settlement report to QuickBooks Online or Xero through a clearing account, splits sales from FBA fees, referral fees, advertising, reimbursements and reserves, records marketplace facilitator tax correctly, and ties inventory in FBA to the ledger.
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Inside your file
Every settlement posted gross with FBA, referral and ad fees split out
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Reconciled on a calendar
Reserves, reimbursements and refunds tracked, not lost in the deposit
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Reviewed before you see it
Marketplace facilitator tax recorded so you do not remit it twice
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A named accountant, a backup and a team lead
Inside your own software, on a fixed close calendar, with a reply from a person within 1 business day. Call +1-657-777-0006 or start a quote.
Get a custom quote 06 / 06
Why businesses on Amazon Seller Central outsource
Amazon pays sellers every two weeks in a single deposit that already has referral fees, FBA fulfilment fees, storage fees, advertising, refunds, reimbursements and a rolling reserve taken out. A settlement report can run to thousands of lines. Sellers who post the deposit as sales cannot see their true margin, cannot prove what tax Amazon remitted for them, and cannot tell whether FBA reimbursements were ever paid.
A dedicated accountant works from the settlement report, not the bank line. We post each settlement gross to a clearing account, split every fee type, track the reserve as its own balance, and record marketplace facilitator tax as collected and remitted by Amazon. Inventory in FBA is reconciled monthly so cost of goods sold is real.
What we do inside Amazon Seller Central
Settlement report posting via a clearing account
We post each settlement gross to an Amazon clearing account from the settlement or date range report, then match the net deposit to the bank so sales and fees are both visible.
Fee splits by type
Referral fees, FBA fulfilment fees, monthly and long-term storage fees, advertising, subscription fees and shipping chargebacks each go to their own expense account so margin by cost type is clear.
Reserves and unsettled balances
Amazon's account level reserve moves every settlement. We track it as a receivable so the clearing account balances and the reserve is visible on the balance sheet.
Refunds, reimbursements and chargebacks
Customer refunds, FBA lost and damaged reimbursements, safe-T claims and chargebacks are posted separately so recoveries are not netted against sales.
Marketplace facilitator sales tax
Where Amazon collects and remits sales tax, VAT or GST as marketplace facilitator, we record it as collected and remitted by Amazon so it never appears as your liability or gets paid twice.
FBA inventory and COGS
We reconcile FBA inventory reports to the ledger, post monthly cost of goods sold, and flag inventory adjustments, removals and disposals.
Integrations we reconcile
- QuickBooks OnlineSettlement journals, the Amazon clearing account, fee accounts and the reserve receivable.
- XeroSettlement summaries matched to the bank feed, clearing account reconciled each cycle.
- A2XWhere A2X posts settlement summaries, we review the account mapping and reconcile what it posts.
- Link My BooksAmazon settlements summarized with VAT handled for UK and EU sellers, reviewed and reconciled by us.
- ShopifyMulti-channel sellers with a store and Amazon kept in separate clearing accounts with shared inventory.
- TaxJarSeller-collected tax in non-facilitator situations tied to the return workings.
Migration to and from Amazon Seller Central
Moving to Amazon Seller Central
Starting to sell on Amazon, or bringing Amazon books onto a clean ledger, begins with the account structure: an Amazon clearing account, a reserve receivable, and expense accounts for each fee type. We choose the posting method, A2X, Link My Books or manual settlement journals, load opening FBA inventory, and reconcile the first two settlements line by line so the pattern is right before volume grows.
Moving from Amazon Seller Central
Leaving Amazon or closing a marketplace means waiting for the final settlement, the release of the reserve and the last FBA reimbursements. We post the closing settlements, reconcile the clearing account and reserve to zero, record inventory removal orders and disposals, and confirm marketplace facilitator tax records are filed away for the period.
Common Amazon Seller Central reconciliation problems we fix
Deposits recorded as sales
The bank deposit is net of every fee Amazon charges, so sales are understated and fees are invisible. We post gross from the settlement report and split each fee type.
Reserve balance makes the clearing account look wrong
Amazon holds part of each settlement in reserve and releases it later. We track the reserve as a receivable so the clearing account balances every cycle.
Marketplace facilitator tax paid twice
Amazon remits sales tax in facilitator states, but the tax still appears in the settlement data. We record it as collected and remitted by Amazon so you do not remit it again.
Settlement spans month-end
A two-week settlement often crosses a month boundary. We split the settlement by date so each month carries the sales and fees that belong to it.
FBA reimbursements never claimed or posted
Lost and damaged inventory is reimbursed only when claimed, and the reimbursement is easy to miss in the settlement. We post reimbursements separately and list inventory adjustments each month for you to review.
Other payments & e-commerce platforms
Frequently asked questions
Do you work inside my existing Amazon Seller Central account?
Yes. You add us as a user in your own Seller Central account with permission to view payments, reports and inventory, and nothing more. You keep ownership of the account, the bank deposit details and every setting. We download settlement and inventory reports, post and reconcile; we never change listings, prices or bank details.
How much does Amazon Seller Central bookkeeping support cost?
Pricing depends on volume and scope, so we send a custom quote within 1 business day. The main drivers are settlements and order volume, how many marketplaces and currencies you sell in, whether FBA inventory and COGS are in scope, and whether sales tax or VAT workings and monthly bookkeeping are part of the same engagement.
Do I need A2X or Link My Books for Amazon?
At low volume we can post settlement journals by hand from the settlement report. Above a few hundred orders a month, A2X or Link My Books posts settlement summaries automatically and saves time. We work with whichever you have and will say plainly when a tool would help. Our ecommerce accounting service explains the options.
How do you handle marketplace facilitator sales tax?
In states and countries where Amazon collects and remits tax, we record it as collected and remitted by Amazon, outside your liability. Where you are responsible, we post the tax to a liability account and prepare the return workings. Our sales tax reconciliation service covers the tie-out to what Amazon reports.
Can you reconcile FBA inventory to the books?
Yes. We reconcile the FBA inventory ledger and monthly inventory reports to the ledger, post cost of goods sold from unit costs you supply, and list adjustments, removals and disposals for your review. Reimbursements for lost or damaged units are posted as recoveries, not sales.
Can you clean up a year of Amazon deposits posted as sales?
Yes. We scope it as a cleanup: download every settlement report for the period, post gross sales, fees, refunds, reimbursements and reserve movements by month, reverse the net deposits, and reconcile the clearing account and reserve. Then the account moves to the settlement-by-settlement service.
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