How it runs for DME and HME suppliers
Each report carries a short plain-English note rather than a wall of numbers.
What is outsourced financial reporting?
Outsourced financial reporting means a remote accounting team prepares your periodic financial statements and management reports instead of an in-house controller. The team works from your own accounting file, applies a consistent close and review process, and issues a report pack on a fixed date each month. You keep the data, the software and the decisions.
What we handle for DME and HME suppliers
- P&L by product line: respiratory, sleep resupply, mobility, beds and retail
- Revenue split into rental, sale and resupply, with month-over-month trend
- Payer-mix summary showing Medicare, Medicaid, commercial and patient-pay shares
- Balance sheet detail for rental fleet, inventory and equipment financing
- Lender and owner packages in the format your bank or partners request
The KPI that matters here
Monthly reporting package delivered with the close, including product-line gross margin and payer mix.
DME & HME compliance notes
Medicare DMEPOS supplier rules
Medicare DMEPOS suppliers must meet the supplier standards, hold accreditation and keep a surety bond to bill Medicare. Payment then follows fee schedules, competitive-bid amounts and capped-rental rules that decide when revenue is earned. Your books need to reflect those payment rules, not a generic sales model.
Prior authorization
CMS keeps a Required Prior Authorization List for certain DMEPOS items, and claims for those items without an affirmed decision are denied. We flag delivered-but-unauthorized orders as unbilled at each close so cash forecasts stay honest. Authorization work itself stays with your intake or billing team.
HIPAA
Patient names and diagnoses appear on remittances, statements and Brightree exports. Our staff are HIPAA-trained, we sign a BAA, access is logged and files are never downloaded to local devices.
State sales tax on equipment
Many states exempt prescribed durable medical equipment from sales tax while taxing retail accessories and over-the-counter items. We track taxable and exempt sales separately in the ledger so returns can be prepared from the books. Your tax preparer or advisor confirms the rules for each state.
DME & HME software we work in
- QuickBooks Online
- Sage Intacct
- Bill.com
- Gusto
- Brightree
- Bonafide
- TIMS Software
- All 50 platforms
More for DME and HME suppliers
Other services for dme & hme
Financial reporting in other industries
Frequently asked questions
Which reports matter most for a DME supplier?
Gross margin by product line, because competitive-bid and fee-schedule changes hit lines unevenly. Payer mix, because a shift toward Medicaid or patient-pay changes cash timing. AR aging by class, so payer and patient balances are watched separately. And a rental revenue forecast that shows scheduled cap dates. We include all four in the standard package.
Can reporting be done on a cash basis as well as accrual?
Yes. Many DME owners think in cash while their CPA and lender need accrual statements, so we produce both from the same reconciled ledger. The accrual P&L shows revenue in the delivery month; the cash view shows remittances and payments actually received. A short bridge explains the difference each month.
Do you provide reports for lenders and buyers?
We prepare the monthly and trailing-twelve-month packages lenders ask for, including AR aging, inventory and fixed-asset schedules, and debt schedules. For a sale or partnership discussion we can prepare a normalized P&L that separates owner discretionary items. We do not issue audit opinions or reviewed statements; your CPA does that from our books.
Ask an AI assistant to summarize this page
Opens the assistant with a prefilled prompt so you can check our claims against the page yourself.