--- title: "Payroll processing support for UK businesses" description: "UK payroll support from LedgerBPO: payroll journals, RTI and CIS workings, pension and PAYE reconciliations prepared in your software for you or your agent to file." url: https://ledgerbpo.com/uk/services/payroll-support/ updated: 2026-09-11 publisher: LedgerBPO (SS Support Network LLC) language: en-GB --- # Payroll processing support for UK businesses LedgerBPO's payroll processing outsourcing UK employers use reconciles timesheets, prepares each pay run for your approval and posts the payroll journal inside Xero, Sage 50 or FreeAgent. A named dedicated accountant checks PAYE, employer national insurance and pension figures before every payday, with a trained backup covering leave. - Since 2020 - 🇬🇧 United Kingdom, GBP - 8am to 6pm GMT coverage - Named accountant plus backup [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) In short - Every pay run prepared on time, approved and released by you - Timesheets, rates and deductions reconciled before the run, not after - Payroll journal posted and tied to the bank and the tax filings Updated September 2026 ## What is different in United Kingdom UK payroll runs on Real Time Information, so a Full Payment Submission has to reach HMRC on or before every payday, not afterwards. Employer national insurance is charged at 15 percent on pay above the £5,000 secondary threshold, which changes the cost of every new hire and every pay rise. Auto-enrolment pension duties apply once an employee qualifies, and contributions need reconciling to the pension provider each cycle. Construction payrolls often run PAYE and Construction Industry Scheme deductions side by side, so the two have to agree at month end. We prepare each run in your payroll software, with a dedicated accountant covering UK hours from our second office in Pakistan so the submission is never late. ## UK rules that shape the work ### RTI submitted on or before payday A Full Payment Submission must reach HMRC on or before each payday, so we check and reconcile the run early enough that submission is never the last-minute step. ### Employer national insurance Employer NI is charged at 15 percent on pay above the £5,000 secondary threshold, so we flag how a new hire or a rate change affects the monthly liability. ### Auto-enrolment pension duties Qualifying employees must be enrolled into a workplace pension, and we reconcile contributions to the provider statement every cycle so nothing is under or over-deducted. ### PAYE and CIS together Construction businesses often run PAYE staff and CIS subcontractors in parallel, and we reconcile both sets of deductions so the payroll and CIS figures agree at month end. ## What's included - Timesheet collection and reconciliation to schedules or scheduling software - New hires, leavers, rate and deduction changes entered from your approved forms - Overtime, differentials, bonuses and commissions calculated to your rules - Pay run prepared in your payroll software for your review and approval - Pre-run check: headcount, gross pay and variance against the last cycle - Payroll journal posted to QuickBooks Online, Xero or your ledger each cycle - Payroll liabilities reconciled to the ledger and to tax payments - Payroll bank reconciliation: net pay, taxes and benefit remittances matched - Benefits, pension, 401(k) or superannuation deductions reconciled to provider statements - Workers compensation and payroll tax tracking by state, province or jurisdiction - Employee pay query handling through your named accountant - Year-end data compiled for W-2, 1099, T4, P60 or STP finalization ## Deliverables and KPIs | Deliverable | KPI we report | | --- | --- | | Pay run prepared | Ready at least 1 UK business day before your approval cut-off | | RTI data checked | FPS figures verified and ready for submission on or before payday | | Pension contributions reconciled | Contributions agreed to the provider statement every pay cycle | | Payroll journal posted | Journal posted and tied to the register within 1 business day | ## UK software we work in - [Xero](https://ledgerbpo.com/software/xero/) - [Sage 50](https://ledgerbpo.com/software/sage-50/) - [FreeAgent](https://ledgerbpo.com/software/freeagent/) - [All 50 platforms](https://ledgerbpo.com/software/) ## Pricing in GBP Pricing depends on volume and scope. Get a custom quote within 1 business day. Quotes for United Kingdom clients are issued in GBP. ## Security and compliance - Preparer role only; you approve and release every run. We never move money - MFA on every login, access logged per client, no local downloads of employee data - Employee bank and tax identifiers stay inside your payroll software Full control list on the [security page](https://ledgerbpo.com/security/) and country rules on the [compliance page](https://ledgerbpo.com/compliance/). Certifications are listed only when held. ## Frequently asked questions ### How much does payroll processing outsourcing cost in the UK? Pricing depends on volume and scope, so we send a custom quote within 1 business day. As a UK benchmark, hourly bookkeeping and payroll support runs £20 to £55, while an in-house hire costs roughly £24,700 to £32,100 in salary plus 15 percent employer national insurance (UK provider pricing surveys, 2026). ### Do you submit our VAT return or accounts? No, and payroll is a separate submission in any case. We prepare the FPS and EPS data for on-or-before-payday filing through your payroll software, while your VAT return and annual accounts are reviewed and submitted separately by you or your accountant. ### Do you cover UK hours? Yes. Payroll is prepared from our second office in Pakistan on a schedule built around UK payday cut-offs, so the run is ready for your approval well before the end of your working day, cycle after cycle without exception. ### Do you file RTI with HMRC or run PAYE on our behalf? No. Your payroll software remains the submitter of record and files RTI to HMRC through your own account. We prepare and check each run, you approve it, and we reconcile what was filed to your ledger afterwards. ### Can you handle employees on National Minimum Wage or with student loan deductions? Yes. We check hourly rates against the current National Minimum Wage bands and apply student loan, apprenticeship levy and other deductions your payroll software calculates, then reconcile the totals to the payroll register each cycle. Next step ## Books closed. Invoices paid. Every month. Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close. - Reply from a named person within 1 business day - No setup fee, month-to-month - Your software, your data, no lock-in Start with a custom quote [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours. --- Source: https://ledgerbpo.com/uk/services/payroll-support/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt