--- title: "Payment processor & marketplace reconciliation for UK businesses" description: "Merchant and marketplace reconciliation with A2X, Link My Books or Synder: payouts, fees, refunds and reserves matched to the bank — for UK businesses." url: https://ledgerbpo.com/uk/services/payment-processor-reconciliation/ updated: 2026-09-11 publisher: LedgerBPO (SS Support Network LLC) language: en-GB --- # Payment processor & marketplace reconciliation for UK businesses LedgerBPO's stripe reconciliation services UK online sellers rely on match every Stripe, Shopify and PayPal payout to gross sales, fees, refunds and VAT inside your Xero or QuickBooks Online file. A named dedicated accountant works the exception log weekly, in sterling and any other settlement currency, and a second reviewer signs off each period. - Since 2020 - 🇬🇧 United Kingdom, GBP - 8am to 6pm GMT coverage - Named accountant plus backup [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) In short - Payouts tied to sales, fees, refunds and reserves, not lump-sum deposits - A2X, Synder or Link My Books set up and checked by a named accountant - Exception log worked every week so the payout variance stays at zero Updated September 2026 ## What is different in United Kingdom UK sellers reconcile payouts against VAT as well as the bank. Marketplace facilitators can be liable for VAT on sales they process, so revenue, marketplace-collected VAT and your own VAT need separating rather than lumped into one deposit. Payouts often settle in sterling even when a sale was priced in another currency, so an exchange difference has to be posted alongside the fee and refund. Xero and QuickBooks Online carry the ledger for most of our online-seller clients, with Dext used to file settlement reports and evidence. Our accountants work the weekly exception log from our second office in Pakistan on UK business hours, so a payout that does not tie is queried the same week, not at year end. ## UK rules that shape the work ### Marketplace VAT rules Where a marketplace is treated as the seller for VAT purposes, we separate the VAT it collects and remits from the revenue and VAT that belong to your own return. ### Settlement currency and GBP Payouts often land in sterling regardless of the sale currency, so we post the exchange difference between the sale rate and the payout rate rather than let it sit unexplained. ### Digital links for MTD Settlement data flows from the processor into Xero or QuickBooks Online with a digital link maintained, so the sales figures behind your VAT return are never re-typed. ### Software used to reconcile payouts We work in Xero and QuickBooks Online, using Dext to store settlement reports and evidence alongside the reconciliation for your accountant. ## What's included - Stripe, Shopify Payments, Amazon, PayPal and Square payout matching - Etsy, eBay, Walmart and other marketplace settlements where you sell - A2X, Synder or Link My Books connection set-up and mapping review - Gross sales, fees, refunds and chargebacks posted from settlement data - Rolling reserves and holdbacks tracked as a receivable until released - Sales tax and VAT collected by the marketplace split from revenue - Multi-currency payouts converted and exchange differences posted - Clearing accounts cleared to zero every period - Exception log worked weekly with a note on each open item - Month-end payout variance report by channel - Processor fee summary for margin review ## Deliverables and KPIs | Deliverable | KPI we report | | --- | --- | | Payout reconciliation | Payout variance of zero between settlement reports and bank deposits | | VAT split by source | Marketplace-collected VAT separated from revenue and your own VAT liability | | Exception log worked | No unmatched payout older than 14 days | | Currency differences posted | Exchange gains and losses on payouts posted every month | ## UK software we work in - [Xero](https://ledgerbpo.com/software/xero/) - [QuickBooks Online](https://ledgerbpo.com/software/quickbooks-online/) - [Dext](https://ledgerbpo.com/software/dext/) - [All 50 platforms](https://ledgerbpo.com/software/) ## Pricing in GBP Pricing depends on volume and scope. Get a custom quote within 1 business day. Quotes for United Kingdom clients are issued in GBP. ## Security and compliance - Read-only or reporting-only roles on Stripe, Shopify and marketplace accounts - We never issue refunds, change payout accounts or move money - MFA on every login and a per-client access log reviewed monthly Full control list on the [security page](https://ledgerbpo.com/security/) and country rules on the [compliance page](https://ledgerbpo.com/compliance/). Certifications are listed only when held. ## Frequently asked questions ### How much do Stripe reconciliation services cost in the UK? Pricing depends on volume and scope, so we send a custom quote within 1 business day. As a UK benchmark, this work is usually included in fixed-fee bookkeeping at £100 to £1,500 per month (UK provider pricing surveys, 2026), with connector subscriptions billed separately by the vendor. Channel count moves the quote most. ### Do you submit our VAT return or accounts? No. We reconcile payouts and separate marketplace VAT from your own, which feeds clean figures into your VAT workings, but you or your accountant remains the one who reviews and submits the VAT return and annual accounts to HMRC and Companies House. ### Do you cover UK hours? Yes. The exception log is worked from our second office in Pakistan on a schedule aligned to UK business hours, so an unmatched payout raised in the morning is usually queried and cleared the same day, not left for the following week. ### How do you handle VAT that a marketplace collects on my behalf? We identify which sales had VAT collected and remitted by the marketplace under its own registration, keep that separate from revenue, and reconcile the portion that is genuinely yours so your VAT return is never overstated by tax that passed through the platform. ### Can you reconcile payouts in more than one currency? Yes. Where you sell in more than one currency, we reconcile each payout to the rate the processor applied, post the difference from the sale-date rate to exchange gain or loss, and agree any foreign currency balance to the processor's own report at month end. Next step ## Books closed. Invoices paid. Every month. Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close. - Reply from a named person within 1 business day - No setup fee, month-to-month - Your software, your data, no lock-in Start with a custom quote [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours. --- Source: https://ledgerbpo.com/uk/services/payment-processor-reconciliation/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt