--- title: "Invoicing & billing for UK businesses" description: "Outsourced invoicing and billing: invoice creation, recurring and progress billing, credit notes and e-invoicing under your brand — for UK businesses." url: https://ledgerbpo.com/uk/services/invoicing-and-billing/ updated: 2026-09-11 publisher: LedgerBPO (SS Support Network LLC) language: en-GB --- # Invoicing & billing for UK businesses LedgerBPO delivers invoicing services UK trades and agencies use to get paid faster: a named dedicated billing specialist who raises invoices from job sheets, time sheets or contracts inside your Xero, QuickBooks Online or FreeAgent account. Invoices carry the right VAT rate and go out within one business day, checked by a second person first. - Since 2020 - 🇬🇧 United Kingdom, GBP - 8am to 6pm GMT coverage - Named accountant plus backup [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) In short - Invoices raised from time, jobs or orders within one business day - Recurring, progress and milestone billing handled inside your software - Every invoice checked by a second person before it is sent Updated September 2026 ## What is different in United Kingdom UK invoicing carries its own VAT and reference rules. Every invoice needs the correct VAT rate, your VAT registration number once you are registered, and often a purchase order reference before a customer will pay it. The Late Payment of Commercial Debts (Interest) Act lets a business add statutory interest and a fixed sum to a late payer's account, so invoices and follow-up letters usually mention that right even when it is rarely enforced. Xero and QuickBooks Online lead UK invoicing, with FreeAgent common among freelancers and small limited companies. Currency is sterling for most clients, though exporters need invoices in the customer's currency reconciled back to GBP. A dedicated billing specialist, working UK hours from our second office in Pakistan, keeps the run on schedule. ## UK rules that shape the work ### VAT on every invoice Invoices must show the correct VAT rate and, once registered, your VAT number, and we monitor the £90,000 registration threshold so a business that has just crossed it invoices correctly straight away. ### Statutory late payment interest Under the Late Payment of Commercial Debts (Interest) Act, unpaid invoices can carry statutory interest and a fixed compensation charge, which we add to reminder wording only when you ask us to. ### Software UK businesses invoice from Xero and QuickBooks Online cover most of our UK invoicing clients, with FreeAgent common for freelancers and Dext used to capture supporting job or time records. ### Data handled under UK GDPR Customer billing data stays inside your software under a UK GDPR data-processing agreement, with an international data transfer agreement covering work done from our second office in Pakistan. ## What's included - Invoice creation from time sheets, job sheets, sales orders or contracts - Recurring invoice schedules for retainers, maintenance plans and memberships - Progress, milestone and retention billing for project work - Credit notes, re-bills and corrections with a reason logged - Sales tax, VAT or GST applied by customer and product rules - Purchase-order numbers and customer references captured before sending - E-invoicing through customer portals, Peppol networks or your payment link - Invoice delivery by email with PDF and payment link attached - Bounced-email and delivery-failure follow-up the same day - Customer master data kept current: contacts, terms, billing addresses - Daily invoice register showing what was billed and what is pending - Monthly billed-versus-delivered check against your job or order system ## Deliverables and KPIs | Deliverable | KPI we report | | --- | --- | | Invoices issued | Invoice sent within 1 UK business day of the billing trigger | | VAT rate checked | Every invoice carries the correct VAT rate and registration number | | Unbilled work cleared | Zero completed jobs unbilled for more than 5 business days | | Billing register reconciled | Register tied to sales revenue in the ledger every month | ## UK software we work in - [Xero](https://ledgerbpo.com/software/xero/) - [QuickBooks Online](https://ledgerbpo.com/software/quickbooks-online/) - [FreeAgent](https://ledgerbpo.com/software/freeagent/) - [All 50 platforms](https://ledgerbpo.com/software/) ## Pricing in GBP Pricing depends on volume and scope. Get a custom quote within 1 business day. Quotes for United Kingdom clients are issued in GBP. ## Security and compliance - Billing access only; we never take payments and never store card details - MFA on every login, least-privilege roles and an access log per client - NDA per engagement, background-checked staff, no local downloads of customer data Full control list on the [security page](https://ledgerbpo.com/security/) and country rules on the [compliance page](https://ledgerbpo.com/compliance/). Certifications are listed only when held. ## Frequently asked questions ### How much do invoicing services cost in the UK? Pricing depends on volume and scope, so we send a custom quote within 1 business day. As a UK benchmark, bookkeeping and billing support typically runs £20 to £55 per hour, with fixed-fee plans from £100 to £1,500 per month (UK provider pricing surveys, 2026). Invoice count and complexity move the quote most. ### Do you submit our VAT return or accounts? No. Invoicing services cover raising and sending invoices, not filing. We apply the correct VAT rate to each invoice and pass the sales data to your bookkeeping and VAT workings, but you or your accountant reviews and submits the VAT return and annual accounts. ### Do you cover UK hours? Yes. Billing specialists work from our second office in Pakistan on a schedule aligned to UK business hours, so invoices go out and queries get answered during your working day. A named specialist and a trained backup share the workload between them. ### Can you add our VAT number and statutory interest wording automatically? Yes. Your VAT number, company number and payment terms are set up once in the invoice template, and statutory interest wording under the Late Payment of Commercial Debts Act is added to reminders only if you choose to apply it to a customer. ### Do you handle e-invoicing for public sector or larger customers? Yes. Where a customer requires invoices through a procurement portal or an e-invoicing network, we submit them there and record the acceptance reference against the invoice, so the payment clock starts on the date the customer actually receives it. Next step ## Books closed. Invoices paid. Every month. Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close. - Reply from a named person within 1 business day - No setup fee, month-to-month - Your software, your data, no lock-in Start with a custom quote [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours. --- Source: https://ledgerbpo.com/uk/services/invoicing-and-billing/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt