---
title: "Amortisation schedules that tie to the statement"
description: "Loan, lease and line-of-credit reconciliation with interest and principal splits. Dedicated accountant, your software, month-to-month. Get a quote."
url: https://ledgerbpo.com/services/loan-reconciliation/
updated: 2026-09-11
publisher: LedgerBPO (SS Support Network LLC)
language: en-US
---

# Amortisation schedules that tie to the statement

LedgerBPO's loan reconciliation services keep an amortization schedule for every loan, lease, equipment finance agreement and credit line, split each payment into principal and interest, and agree the ledger balance to the lender statement every month. A named dedicated accountant maintains the schedules inside your QuickBooks Online, Xero or Sage file, with a second reviewer signing off.

- Since 2020
- US · UK · CA · AU
- Named accountant plus backup
- Your software, no lock-in

[Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) In short

- One amortization schedule per loan, lease and credit line, kept current
- Every payment split into principal, interest and fees, not expensed whole
- Ledger balances agreed to lender statements each month

Updated September 2026 · Reviewed by [Nimra Khalid](https://ledgerbpo.com/team/nimra-khalid/)

## What is loan reconciliation?

Loan reconciliation is the monthly check that the balance of each loan, lease or credit line in your ledger equals the balance on the lender's statement, with every payment split between principal, interest and fees. It relies on an amortization schedule from the agreement. Without it, interest expense is wrong and the balance sheet misstates what you owe.

## Who it is for

### Owner-operators with equipment and vehicle finance

Trucks, vans, machinery and fit-outs are financed through several lenders. Every payment is currently posted as one expense and the loan balances have not moved in years. You want them right.

### Businesses with SBA, term or line-of-credit debt

Your lender asks for financial statements and covenant calculations, and the loan balance on your books never matches theirs. You want the schedule and the interest split to tie every month.

### Companies with property and equipment leases

You have several leases with rent steps, deposits and end-of-term options. You want the lease schedule maintained so the accountant can apply the right lease accounting at year-end.

## What's included

- Amortization schedule built from each loan or lease agreement
- Monthly payment split into principal, interest and fees
- Ledger balance agreed to the lender statement every month
- Variable-rate loans re-amortized when the rate changes
- Credit-line draws, repayments and interest reconciled to the facility statement
- Equipment finance, hire purchase and vehicle loans tracked by asset
- Lease schedules with rent steps, deposits and incentives maintained
- Accrued interest posted at month-end where payment dates differ
- Loan fees and closing costs amortized over the loan term
- Related-party and owner loans tracked with interest where charged
- Debt schedule summarizing every facility for your lender or accountant
- Covenant inputs prepared from reconciled balances where required

## Deliverables and KPIs

| Deliverable | KPI we report | Cadence |
| --- | --- | --- |
| Loan and lease reconciliations | Every facility balance agreed to the lender statement | Monthly |
| Amortization schedules | Schedule ties to the agreement and to the ledger to the cent | Monthly |
| Interest and principal posting | Every payment split and posted before the month closes | Per payment |
| Debt schedule | One summary of all facilities with balance, rate, maturity and next payment | Monthly |
| Variance log | Every difference from the lender statement explained with an owner | Monthly |
| Reviewer sign-off | Team lead reviews each reconciliation under Two-Tier Review | Monthly |

KPIs are what we measure and report, agreed per engagement. Service-level commitments are set in your agreement.

## How it works

1. ### Discovery call
We list every loan, lease, credit line and finance agreement, who the lender is, how statements arrive, and how payments are posted today.
2. ### Agreements and baseline
You upload each agreement and the latest statements to LedgerDesk. We build the amortization schedules, agree them to the ledger, and list the historical differences.
3. ### Dedicated accountant assigned
A named accountant, a trained backup and a team lead take over. Historical mis-postings are corrected with your approval and the ledger balances are brought to the lender figures.
4. ### Monthly reconciliation
Each month the accountant posts the splits, agrees every facility to its statement, updates the debt schedule, and the team lead reviews before it is filed for you.

Our CloseTrack process

Every facility is a line on our CloseTrack checklist: statement received, payment split posted, balance agreed, reviewer signed. If a lender statement has not arrived by the close date the line stays open and you can see it in the LedgerDesk client portal rather than finding out at year-end.

## Software we work in

- [QuickBooks Online](https://ledgerbpo.com/software/quickbooks-online/)
- [Xero](https://ledgerbpo.com/software/xero/)
- [Sage 50](https://ledgerbpo.com/software/sage-50/)
- [Zoho Books](https://ledgerbpo.com/software/zoho-books/)
- [QuickBooks Desktop](https://ledgerbpo.com/software/quickbooks-desktop/)
- [Sage Intacct](https://ledgerbpo.com/software/sage-intacct/)
- [All 50 platforms](https://ledgerbpo.com/software/)

## How much does loan reconciliation cost?

Loan reconciliation is priced as a flat monthly fee based on the number of facilities and how often their terms change. It is usually bundled with our account reconciliation or month-end close service, and lease accounting for year-end is quoted with your accountant's requirements in mind. Pricing depends on volume and scope, so we send a custom quote within 1 business day.

### What moves the quote

- Number of loans, leases, credit lines and finance agreements
- Fixed versus variable rates and how often re-amortization is needed
- Whether lease schedules and year-end lease accounting inputs are required
- Condition of the opening balances and any clean-up needed

### Market benchmarks

| Market | Typical range | Source |
| --- | --- | --- |
| US | Included in review-backed outsourced accounting plans of $400 to $800 per month within a wider $150 to $1,600 range | indinero, RadCity, NerdWallet (2026) |
| UK | Fixed fees £100 to £1,500 per month; hourly £20 to £55 | UK provider pricing surveys (2026) |
| Canada | C$300 to C$2,000 per month; most SMBs C$400 to C$800 | Outsource Bookkeeping CA, TheAccTaxCo (2026) |
| Australia | Bookkeepers A$40 to A$100 per hour; fixed A$300 to A$1,500 per month | Australian bookkeeping fee surveys (2026) |

Third-party ranges for orientation, not our prices.

[Get a custom quote](https://ledgerbpo.com/get-a-quote/) No setup fee. Month-to-month.

## Loan reconciliation for your industry

- [Trucking & logistics companies](https://ledgerbpo.com/industries/trucking/)
- [Construction companies & contractors](https://ledgerbpo.com/industries/construction/)
- [Limo, taxi & rideshare fleets](https://ledgerbpo.com/industries/limo-taxi/)
- [Manufacturers & wholesalers](https://ledgerbpo.com/industries/manufacturing/)
- [Restaurants & hospitality](https://ledgerbpo.com/industries/restaurants/)
- [Property management companies](https://ledgerbpo.com/industries/property-management/)
- [All 26 industries](https://ledgerbpo.com/industries/)

## Security and compliance

- Lender portal access is read-only or statement-only; we never make a payment
- Agreements stored in LedgerDesk with access limited to your named team
- MFA on every login and a per-client access log reviewed monthly

Full control list on the [security page](https://ledgerbpo.com/security/) and country rules on the [compliance page](https://ledgerbpo.com/compliance/). Certifications are listed only when held.

## Frequently asked questions

### How much do loan reconciliation services cost?

Pricing depends on volume and scope, and we send a custom quote within 1 business day. As a market reference, loan and balance sheet reconciliation is normally included in review-backed US outsourced accounting plans of $400 to $800 per month, within a wider $150 to $1,600 range (indinero, 2026). The number of facilities and how often their terms change drives our quote.

### Why does my loan balance in QuickBooks not match the lender?

Almost always because payments have been posted entirely to an expense account or entirely against the loan, with no interest split. Other causes are fees added by the lender, a rate change that was never re-amortized, a missed or extra payment, and an opening balance entered at the wrong date. The baseline reconciliation identifies which applies and we correct it with your approval.

### Do you build the amortization schedule from scratch?

Yes, from the signed agreement: principal, rate, term, payment date, fees and any balloon. The schedule is then agreed to the lender's own statement so that both the balance and the interest for each month tie. For variable-rate facilities we re-amortize each time the lender confirms a rate change, and keep the previous versions.

### Can you handle equipment finance and vehicle loans for a fleet?

Yes. Each financed truck, van or machine gets its own schedule linked to the asset in the fixed asset register, so you can see the asset, its depreciation and its remaining debt together. When a vehicle is sold or refinanced, the payout figure is agreed to the lender and the gain or loss is posted. Our fixed asset accounting service covers the register side.

### How do you treat lines of credit and revolving facilities?

Draws and repayments are matched to the facility statement each month and interest is posted from the statement, since revolving interest depends on daily balances. Commitment fees and unused-line fees are posted as they are charged. The debt schedule shows the limit, the drawn balance and the available headroom, which lenders often ask for.

### Do you do lease accounting under ASC 842, IFRS 16 or AASB 16?

We maintain the lease schedules: term, payments, rent steps, deposits, incentives and options, and reconcile the lease liability and right-of-use asset balances your accountant has set up. The choice of standard, the discount rate and the year-end measurement are your accountant's decisions. We prepare the inputs and post the entries they approve.

### What about interest that is accrued but not yet paid?

Where the payment date falls after month-end, or a loan pays interest quarterly or at maturity, we accrue the interest for the days in the month and reverse it when the payment posts. That keeps interest expense in the right month and the accrued interest account agreed to the schedule. The accrual is shown on the reconciliation for your accountant.

### Can you prepare covenant calculations for my lender?

We prepare the inputs: reconciled debt balances, interest paid, and the ledger figures your covenant formula uses, such as EBITDA or current assets. Our investor reporting service assembles those into the lender pack. Interpreting the covenant, negotiating with the lender or certifying compliance is done by you and your accountant, not by us.

Talk to a person

A 20-minute call with someone who runs loan reconciliation every day. No sales script.

[Book a 20-minute call](https://ledgerbpo.com/book-a-call/) [Get a custom quote](https://ledgerbpo.com/get-a-quote/) Compliance note

You approve and release every payment. We never move money, sign returns or give audit opinions. [Country rules](https://ledgerbpo.com/compliance/).

Next step

## Books closed. Invoices paid. Every month.

Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close.

- Reply from a named person within 1 business day
- No setup fee, month-to-month
- Your software, your data, no lock-in

Start with a custom quote

[Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours.

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Source: https://ledgerbpo.com/services/loan-reconciliation/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt