---
title: "Balance-sheet accounts you can trust"
description: "Monthly reconciliation of every balance-sheet account with supporting schedules. Dedicated accountant, your software, month-to-month. Get a quote."
url: https://ledgerbpo.com/services/account-reconciliation/
updated: 2026-09-11
publisher: LedgerBPO (SS Support Network LLC)
language: en-US
---

# Balance-sheet accounts you can trust

LedgerBPO's account reconciliation services prove every balance sheet account in your general ledger with a supporting schedule each month: cash, receivables, payables, prepaids, accruals, fixed assets, loans, payroll and tax liabilities. A named dedicated accountant prepares the reconciliation binder inside your QuickBooks Online, Xero or Sage file and a second reviewer signs it off.

- Since 2020
- US · UK · CA · AU
- Named accountant plus backup
- Your software, no lock-in

[Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) In short

- Every balance sheet account supported by a schedule, not a guess
- A monthly reconciliation binder your accountant or lender can open
- Named accountant prepares, team lead reviews, nothing released unreviewed

Updated September 2026 · Reviewed by [Nimra Khalid](https://ledgerbpo.com/team/nimra-khalid/)

## What is account reconciliation?

Account reconciliation confirms that each general ledger balance agrees with an independent source, such as a bank statement, a customer aging, a vendor statement or a calculated schedule, and explains any difference. Bank reconciliation is one part of it. Full balance sheet reconciliation covers every asset, liability and equity account, so the financial statements can be relied on.

## Who it is for

### Owner-operators

Your bank accounts get reconciled but the rest of the balance sheet has balances nobody can explain. You want a clean set of accounts before a loan application, a sale or a tax year-end.

### Controllers and finance managers

You review the close but do not have time to prepare thirty schedules yourself. A dedicated accountant builds the binder so you spend your time on the review, not the spreadsheets.

### Businesses preparing for an audit or due diligence

A lender, investor, buyer or auditor has asked for support for every balance. You need reconciliations that tie, with documents attached, before the questions start.

## What's included

- Monthly reconciliation of every balance sheet account to support
- Cash and card accounts agreed to statements
- Accounts receivable aging agreed to the control account
- Accounts payable aging and vendor statements agreed to the ledger
- Prepaid expense and accrued liability roll-forward schedules
- Fixed asset register and accumulated depreciation agreed to the ledger
- Loan, lease and credit-line balances agreed to lender statements
- Payroll liability and sales tax accounts agreed to filings
- Intercompany and owner loan accounts tied both ways
- Suspense, clearing and undeposited funds accounts cleared to zero
- Reconciliation binder with schedules and documents saved monthly
- Adjusting entries proposed, explained and posted only with approval

## Deliverables and KPIs

| Deliverable | KPI we report | Cadence |
| --- | --- | --- |
| Reconciliation binder | Every balance sheet account reconciled with a schedule and support attached | Monthly |
| Unexplained variance list | Zero unexplained variances above the threshold you set | Monthly |
| Suspense and clearing review | Suspense, clearing and undeposited funds at zero at period end | Monthly |
| Adjusting entry log | Every proposed entry listed with reason, amount and approval status | Monthly |
| Roll-forward schedules | Prepaids, accruals, fixed assets and loans roll from opening to closing balance | Monthly |
| Reviewer sign-off | Team lead signs each reconciliation under Two-Tier Review | Monthly |

KPIs are what we measure and report, agreed per engagement. Service-level commitments are set in your agreement.

## How it works

1. ### Discovery call
We walk through your balance sheet account by account, note which ones have support today, and agree a materiality threshold for investigating differences.
2. ### Access and baseline reconciliation
You grant accountant access to your ledger and share lender, payroll and tax portal reports. We reconcile every account once as a baseline and list the historical differences.
3. ### Dedicated accountant assigned
A named accountant, a trained backup and a team lead take over. The baseline differences are worked through with you and cleared, and the schedule templates are set for your chart.
4. ### Monthly binder and review
Each month the accountant updates every schedule, the team lead reviews under Two-Tier Review, and the binder is filed in LedgerDesk with a short note on what moved.

Our CloseTrack process

Each balance sheet account is a line on our CloseTrack checklist with a preparer, a reviewer and a sign-off date, so the binder is complete before the month is called closed. The checklist status is visible to you in the LedgerDesk client portal.

## Software we work in

- [QuickBooks Online](https://ledgerbpo.com/software/quickbooks-online/)
- [Xero](https://ledgerbpo.com/software/xero/)
- [Sage Intacct](https://ledgerbpo.com/software/sage-intacct/)
- [Sage 50](https://ledgerbpo.com/software/sage-50/)
- [Zoho Books](https://ledgerbpo.com/software/zoho-books/)
- [NetSuite](https://ledgerbpo.com/software/netsuite/)
- [Bill.com](https://ledgerbpo.com/software/bill-com/)
- [All 50 platforms](https://ledgerbpo.com/software/)

## How much does account reconciliation cost?

Account reconciliation is priced as a flat monthly fee based on the number of balance sheet accounts and entities and the complexity of the schedules involved. It can be bought on its own or as part of our month-end close service. Pricing depends on volume and scope, so we send a custom quote within 1 business day.

### What moves the quote

- Number of balance sheet accounts with activity each month
- Number of entities and whether intercompany balances exist
- Volume of fixed assets, loans, leases and prepaids to roll forward
- Condition of the opening balances and any clean-up required

### Market benchmarks

| Market | Typical range | Source |
| --- | --- | --- |
| US | Review-backed outsourced accounting plans typically run $400 to $800 per month within a wider $150 to $1,600 range; controller-level work is quoted above that | indinero, RadCity, NerdWallet (2026) |
| UK | Fixed fees £100 to £1,500 per month; hourly £20 to £55 | UK provider pricing surveys (2026) |
| Canada | C$300 to C$2,000 per month; most SMBs C$400 to C$800 | Outsource Bookkeeping CA, TheAccTaxCo (2026) |
| Australia | Bookkeepers A$40 to A$100 per hour; fixed A$300 to A$1,500 per month | Australian bookkeeping fee surveys (2026) |

Third-party ranges for orientation, not our prices.

[Get a custom quote](https://ledgerbpo.com/get-a-quote/) No setup fee. Month-to-month.

## Account reconciliation for your industry

- [Construction companies & contractors](https://ledgerbpo.com/industries/construction/)
- [Manufacturers & wholesalers](https://ledgerbpo.com/industries/manufacturing/)
- [Property management companies](https://ledgerbpo.com/industries/property-management/)
- [SaaS & startups](https://ledgerbpo.com/industries/saas/)
- [Nonprofits & charities](https://ledgerbpo.com/industries/nonprofits/)
- [Franchise owners](https://ledgerbpo.com/industries/franchises/)
- [All 26 industries](https://ledgerbpo.com/industries/)

## Security and compliance

- Accountant-role access only; you keep ownership of the file and the data
- Lender, payroll and tax portal access is read-only or report-only where offered
- MFA everywhere, per-client access log, and no local downloads of statements

Full control list on the [security page](https://ledgerbpo.com/security/) and country rules on the [compliance page](https://ledgerbpo.com/compliance/). Certifications are listed only when held.

## Frequently asked questions

### How much do account reconciliation services cost?

Pricing depends on volume and scope, and we send a custom quote within 1 business day. As a market reference, review-backed US outsourced accounting plans typically run $400 to $800 per month within a wider $150 to $1,600 range (indinero, 2026). The number of balance sheet accounts, entities and schedules is what moves our quote, not your revenue.

### What is the difference between bank reconciliation and account reconciliation?

Bank reconciliation proves the cash and card accounts against the bank statements. Account reconciliation applies the same idea to every balance sheet account: receivables against the aging, payables against vendor statements, loans against lender statements, prepaids and accruals against roll-forward schedules. Our bank reconciliation service covers the first; this service covers the whole balance sheet.

### Which accounts do you reconcile every month?

Every account with a balance. That includes cash, undeposited funds, receivables, inventory where you track it, prepaids, fixed assets and depreciation, payables, credit cards, accrued expenses, payroll liabilities, sales tax or VAT, loans, leases, intercompany, owner loans and equity. Accounts with no activity are confirmed unchanged rather than skipped.

### What does the reconciliation binder look like?

One folder per month in the LedgerDesk portal, with a lead schedule listing every account, its ledger balance, the supported balance, the difference and the sign-off. Behind it sits one schedule per account with the statement, aging or roll-forward attached. Your accountant, lender or auditor can open it without asking us to explain it.

### What happens when a balance cannot be supported?

It goes on the unexplained variance list with our best understanding of the cause and a proposed entry. We never post a plug to make the difference disappear. You or your accountant approves each adjusting entry, and the approval is logged. Long-standing unexplained balances are usually cleared during the baseline project before the monthly service starts.

### Do you reconcile fixed assets, loans and leases too?

Yes. The fixed asset register is agreed to the ledger with additions, disposals and depreciation for the month. Loans, leases and credit lines are agreed to lender statements with the interest and principal split. Our fixed asset accounting and loan reconciliation services describe each of those schedules in more detail.

### Can you set a materiality threshold so we do not chase pennies?

Yes. At discovery we agree a threshold, for example any difference above a fixed dollar amount or a percentage of the balance, below which a difference is noted and cleared without investigation. Anything above it is investigated and explained. The threshold is written into the reconciliation policy and reviewed with you once a year.

### Will this help with an audit, a loan or a sale?

That is the main reason clients buy it. Twelve months of reconciled balance sheet accounts with support attached shortens the list of questions from an auditor, lender or buyer. If an audit is coming, our audit support service takes the binder and turns it into the PBC schedules your auditor asks for.

Talk to a person

A 20-minute call with someone who runs account reconciliation every day. No sales script.

[Book a 20-minute call](https://ledgerbpo.com/book-a-call/) [Get a custom quote](https://ledgerbpo.com/get-a-quote/) Compliance note

You approve and release every payment. We never move money, sign returns or give audit opinions. [Country rules](https://ledgerbpo.com/compliance/).

Next step

## Books closed. Invoices paid. Every month.

Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close.

- Reply from a named person within 1 business day
- No setup fee, month-to-month
- Your software, your data, no lock-in

Start with a custom quote

[Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours.

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Source: https://ledgerbpo.com/services/account-reconciliation/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt