--- title: "Month-end close for trucking & logistics companies" description: "Month-end close for trucking & logistics companies: outsourced month-end close: checklist-driven accruals, prepaids, depreciation, reconciliations and a." url: https://ledgerbpo.com/industries/trucking/month-end-close/ updated: 2026-09-11 publisher: LedgerBPO (SS Support Network LLC) language: en-US --- # Month-end close for trucking & logistics companies Month-end close for trucking & logistics companies has to reconcile data that lands on different days: the TMS knows what delivered, the factor knows what was advanced, the fuel card settles weekly, the ELD knows the miles and the driver settlements are on their own cycle. LedgerBPO runs the close on our CloseTrack checklist: delivered but uninvoiced loads accrued, in-transit loads reviewed, fuel and settlement accruals posted, factoring reserves reconciled, depreciation and loan interest booked, prepaid insurance amortized and IFTA accrued from miles and gallons. - Since 2020 - US · UK · CA · AU - Named accountant plus backup - Your software, no lock-in [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Updated September 2026 ## How it runs for trucking and logistics companies A second accountant reviews the package under Two-Tier Review, and you receive a per-truck P&L with a note on what moved. ## What is month-end close outsourcing? Month-end close outsourcing means an external accounting team performs the steps that turn a month of transactions into finished financial statements: reconciling every account, posting accruals, prepaids and depreciation, checking cut-off, reviewing and locking the period. You keep your software and your accountant. The provider runs the checklist on an agreed calendar and hands you reviewed statements. ## What we handle for trucking and logistics companies - Delivered-but-uninvoiced loads accrued and in-transit loads reviewed for cut-off - Fuel, driver pay and owner-operator settlement accruals posted for the period - Factoring reserve and fee accounts reconciled to the portal at month-end - IFTA liability accrued from ELD miles and fuel-card gallons by jurisdiction - CloseTrack sign-off log showing each step, the preparer and the reviewer ## The KPI that matters here Close completed and reviewed within five business days of month-end with every account reconciled and signed off. ## Trucking compliance notes ### FMCSA and federal filings Operating authority, USDOT registration, the Unified Carrier Registration fee, IRP apportioned plates and the annual Form 2290 heavy vehicle use tax (due August 31 for most fleets) each carry a cost and a date. We keep those dates on the close calendar, record the fees against the right units and keep insurance certificates and down payments tracked. Filing stays with you or your compliance service. ### IFTA fuel tax Each quarter, miles by jurisdiction from the ELD and gallons by jurisdiction from fuel-card statements are compiled into IFTA workpapers, with the net tax due or refund calculated per state. The ledger fuel account is reconciled to the same gallons so the return and the books agree. You or your permit service submits the return. ### Factoring agreements Recourse and non-recourse factoring agreements set the advance rate, the fee schedule and when chargebacks apply. We record advances as a liability or as AR sold depending on the agreement, show fees as finance cost and reconcile the reserve account monthly so you can see what the factor is holding. We do not negotiate the agreement. ### Driver settlements and worker classification Owner-operators under lease are paid on settlement statements with deductions the lease must list, and receive a 1099 at year end; company drivers are W-2 employees with per diem treated under IRS transportation-industry rules. We prepare settlements and payroll journals from the agreements you provide and flag classification questions for your counsel. We do not decide who is a contractor. ## Trucking software we work in - [QuickBooks Online](https://ledgerbpo.com/software/quickbooks-online/) - [Xero](https://ledgerbpo.com/software/xero/) - [Gusto](https://ledgerbpo.com/software/gusto/) - [Bill.com](https://ledgerbpo.com/software/bill-com/) - TMS exports (McLeod, Trimble TMW, Tailwind, Truckstop) - Motive and Samsara ELD reports - Factoring portals (RTS, OTR Solutions, TAFS, Triumph) - Fuel cards (WEX, EFS, Comdata) - [All 50 platforms](https://ledgerbpo.com/software/) ## More for trucking and logistics companies Other services for trucking - [Bookkeeping](https://ledgerbpo.com/industries/trucking/bookkeeping/) - [Invoicing and billing](https://ledgerbpo.com/industries/trucking/invoicing-and-billing/) - [Accounts receivable](https://ledgerbpo.com/industries/trucking/accounts-receivable/) - [Accounts payable](https://ledgerbpo.com/industries/trucking/accounts-payable/) - [Bank reconciliation](https://ledgerbpo.com/industries/trucking/bank-reconciliation/) - [Financial reporting](https://ledgerbpo.com/industries/trucking/financial-reporting/) - [All trucking services](https://ledgerbpo.com/industries/trucking/) Month-end close in other industries - [Marketing agencies & consultancies](https://ledgerbpo.com/industries/agencies/month-end-close/) - [Auto repair shops & dealerships](https://ledgerbpo.com/industries/auto/month-end-close/) - [Behavioral health practices](https://ledgerbpo.com/industries/behavioral-health/month-end-close/) - [Daycares, schools & education](https://ledgerbpo.com/industries/childcare-education/month-end-close/) - [The full month-end close page](https://ledgerbpo.com/services/month-end-close/) ## Frequently asked questions ### What is different about a trucking month-end close? Cut-off and accruals. Loads delivered on the last day may not be invoiced until the next month, in-transit loads need a rule, fuel bought this week settles next week and driver settlements cross month-ends. Factoring reserves and IFTA also need reconciling every month. A generic close that posts what hit the bank gets all of these wrong. ### How do you treat prepaid insurance and annual permits at close? Insurance down payments and installment financing are set up as prepaid expense and amortized monthly across the policy year, with the premium finance balance reconciled. Plates, IRP, UCR and Form 2290 heavy vehicle use tax are spread over the period they cover so one month does not carry a year's cost. The result is a P&L that compares month to month. ### Can you close faster than five business days? Often, once the first few closes clear the backlog and the TMS, factoring and fuel-card reports are pulled on a fixed day. The main constraint is usually the timing of settlements and the factor's reserve reports. The month-end close service page describes the CloseTrack calendar and how it is adjusted for a carrier's systems. Next step ## Books closed. Invoices paid. Every month. Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close. - Reply from a named person within 1 business day - No setup fee, month-to-month - Your software, your data, no lock-in Start with a custom quote [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours. --- Source: https://ledgerbpo.com/industries/trucking/month-end-close/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt