--- title: "Monthly financial reporting for nonprofits & charities" description: "Monthly financial reporting for nonprofits & charities: monthly P&L, balance sheet, cash flow, budget-vs-actual and plain-English commentary by business." url: https://ledgerbpo.com/industries/nonprofits/financial-reporting/ updated: 2026-09-11 publisher: LedgerBPO (SS Support Network LLC) language: en-US --- # Monthly financial reporting for nonprofits & charities Outsourced financial reporting for nonprofits & charities means a board pack that shows the statement of financial position and statement of activities by fund, a functional expense statement, budget-to-actual for the organization and for each grant, and cash and reserve positions against the board's reserve policy. Our dedicated accountant builds it from QuickBooks Online or Xero, the team lead reviews it, and it arrives with a plain-language note the treasurer can read aloud at the board meeting. - Since 2020 - US · UK · CA · AU - Named accountant plus backup - Your software, no lock-in [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Updated September 2026 ## How it runs for nonprofits, charities and associations Funder reports are produced in each funder's format from the same closed ledger, so the numbers a funder sees always agree with what the board saw. ## What is outsourced financial reporting? Outsourced financial reporting means a remote accounting team prepares your periodic financial statements and management reports instead of an in-house controller. The team works from your own accounting file, applies a consistent close and review process, and issues a report pack on a fixed date each month. You keep the data, the software and the decisions. ## What we handle for nonprofits, charities and associations - Statement of financial position and activities by fund and restriction - Functional expense statement by program, management and fundraising - Budget-to-actual for the organization and by grant with variances explained - Cash, reserve and months-of-expenses coverage against the reserve policy - Funder reports in each funder's template from the closed ledger ## The KPI that matters here Board pack delivered within 7 business days of month-end with every grant variance over 10% of budget explained. ## Nonprofits compliance notes ### IRS Form 990 data (US) Tax-exempt organizations file Form 990, 990-EZ or 990-N depending on gross receipts and assets, by the 15th day of the fifth month after year-end. We prepare the underlying data: revenue by source, functional expenses by program, management and fundraising, net assets by restriction, and officer compensation schedules. Your CPA reviews and files the return; we provide preparation support only. ### Restricted versus unrestricted funds Under ASU 2016-14, net assets are presented with donor restrictions and without donor restrictions, and restrictions are released when the purpose or time condition is met. We track each restricted gift and grant from receipt to release in the ledger, so the statement of activities and the notes show releases with support rather than estimates. ### Charity Commission (England and Wales) Registered charities with income over £25,000 must file an annual return and accounts within 10 months of the financial year-end, and those above the audit threshold need an independent examination or audit. We keep the books to Charities SORP categories where the charity reports on an accruals basis, and assemble the figures for the trustees' annual report. The trustees and their examiner or auditor remain responsible for the filing. ### ACNC (Australia) Charities registered with the Australian Charities and Not-for-profits Commission lodge an Annual Information Statement within six months of year-end, with financial reporting obligations that rise with size. We prepare the financial figures and, where the charity is registered for GST, the BAS workpapers for your TPB-registered BAS agent or accountant. We do not lodge the statement or the BAS. ## Nonprofits software we work in - [QuickBooks Online](https://ledgerbpo.com/software/quickbooks-online/) - [Xero](https://ledgerbpo.com/software/xero/) - [Sage Intacct](https://ledgerbpo.com/software/sage-intacct/) - [Bill.com](https://ledgerbpo.com/software/bill-com/) - [Stripe](https://ledgerbpo.com/software/stripe/) - [PayPal](https://ledgerbpo.com/software/paypal/) - [Gusto](https://ledgerbpo.com/software/gusto/) - Bloomerang - DonorPerfect - Neon CRM - [All 50 platforms](https://ledgerbpo.com/software/) ## More for nonprofits, charities and associations Other services for nonprofits - [Bookkeeping](https://ledgerbpo.com/industries/nonprofits/bookkeeping/) - [Invoicing and billing](https://ledgerbpo.com/industries/nonprofits/invoicing-and-billing/) - [Accounts receivable](https://ledgerbpo.com/industries/nonprofits/accounts-receivable/) - [Accounts payable](https://ledgerbpo.com/industries/nonprofits/accounts-payable/) - [Bank reconciliation](https://ledgerbpo.com/industries/nonprofits/bank-reconciliation/) - [Month-end close](https://ledgerbpo.com/industries/nonprofits/month-end-close/) - [All nonprofits services](https://ledgerbpo.com/industries/nonprofits/) Financial reporting in other industries - [Marketing agencies & consultancies](https://ledgerbpo.com/industries/agencies/financial-reporting/) - [Auto repair shops & dealerships](https://ledgerbpo.com/industries/auto/financial-reporting/) - [Behavioral health practices](https://ledgerbpo.com/industries/behavioral-health/financial-reporting/) - [Daycares, schools & education](https://ledgerbpo.com/industries/childcare-education/financial-reporting/) - [The full financial reporting page](https://ledgerbpo.com/services/financial-reporting/) ## Frequently asked questions ### Can you produce reports in the format each funder requires? Yes, each funder's report template is loaded once with its budget lines mapped to your chart of accounts and grant tags. At period end the report is generated from the closed ledger, reviewed and handed to your grant manager for narrative and submission. Because the mapping is fixed, the same expense is never reported differently to two funders. ### What does the board pack look like for a small nonprofit? For a smaller organization it is usually four pages: a statement of financial position, a statement of activities by fund against budget, a functional expense summary and a cash and reserve view, with a one-page note. Larger organizations add grant budget-to-actual schedules and program-level detail. The KPI dashboard page for nonprofits covers the on-screen version. ### Do you prepare the year-end financial statements for the audit? We prepare the trial balance, fund roll-forwards, functional expense schedule, release schedule, receivables and payables aging and the other audit schedules from the reconciled ledger. Your auditor or independent examiner performs the audit and issues the opinion. We answer their bookkeeping questions through you and provide support documents from LedgerDesk. Next step ## Books closed. Invoices paid. Every month. Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close. - Reply from a named person within 1 business day - No setup fee, month-to-month - Your software, your data, no lock-in Start with a custom quote [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours. --- Source: https://ledgerbpo.com/industries/nonprofits/financial-reporting/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt