--- title: "Bank & credit-card reconciliation for nonprofits & charities" description: "Bank & credit-card reconciliation for nonprofits & charities: bank and credit-card reconciliation for every account, every month — no unreconciled items." url: https://ledgerbpo.com/industries/nonprofits/bank-reconciliation/ updated: 2026-09-11 publisher: LedgerBPO (SS Support Network LLC) language: en-US --- # Bank & credit-card reconciliation for nonprofits & charities Bank reconciliation for nonprofits & charities means matching deposits that arrive from many directions: Stripe and PayPal payouts bundling dozens of gifts, government ACH payments that cover several claims, foundation checks, event platform settlements and the occasional stock gift sold through a broker. Our dedicated accountant reconciles every operating, reserve, restricted and card account monthly in QuickBooks Online or Xero, matches each deposit to its gifts or claims and traces every outflow to a coded bill or payroll run. - Since 2020 - US · UK · CA · AU - Named accountant plus backup - Your software, no lock-in [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Updated September 2026 ## How it runs for nonprofits, charities and associations Restricted cash held in separate accounts is reconciled to the restricted fund balance so the two agree. ## What is a bank reconciliation service? A bank reconciliation service compares the transactions in your accounting software with the transactions on your bank and credit-card statements and explains every difference. The goal is a ledger balance that agrees with the statement after timing items such as outstanding checks and deposits in transit. Done monthly, it catches missing entries, duplicates, bank errors and fraud early. ## What we handle for nonprofits, charities and associations - Reconcile operating, reserve, restricted and card accounts every month - Match platform payouts to individual gifts net of fees using payout reports - Apply government ACH receipts to the claims they settle - Reconcile separate restricted bank accounts to restricted fund balances - Record stock gift proceeds and broker fees against the donor's gift ## The KPI that matters here Zero unreconciled items older than 30 days across every account with restricted cash agreed to restricted fund balances monthly. ## Nonprofits compliance notes ### IRS Form 990 data (US) Tax-exempt organizations file Form 990, 990-EZ or 990-N depending on gross receipts and assets, by the 15th day of the fifth month after year-end. We prepare the underlying data: revenue by source, functional expenses by program, management and fundraising, net assets by restriction, and officer compensation schedules. Your CPA reviews and files the return; we provide preparation support only. ### Restricted versus unrestricted funds Under ASU 2016-14, net assets are presented with donor restrictions and without donor restrictions, and restrictions are released when the purpose or time condition is met. We track each restricted gift and grant from receipt to release in the ledger, so the statement of activities and the notes show releases with support rather than estimates. ### Charity Commission (England and Wales) Registered charities with income over £25,000 must file an annual return and accounts within 10 months of the financial year-end, and those above the audit threshold need an independent examination or audit. We keep the books to Charities SORP categories where the charity reports on an accruals basis, and assemble the figures for the trustees' annual report. The trustees and their examiner or auditor remain responsible for the filing. ### ACNC (Australia) Charities registered with the Australian Charities and Not-for-profits Commission lodge an Annual Information Statement within six months of year-end, with financial reporting obligations that rise with size. We prepare the financial figures and, where the charity is registered for GST, the BAS workpapers for your TPB-registered BAS agent or accountant. We do not lodge the statement or the BAS. ## Nonprofits software we work in - [QuickBooks Online](https://ledgerbpo.com/software/quickbooks-online/) - [Xero](https://ledgerbpo.com/software/xero/) - [Sage Intacct](https://ledgerbpo.com/software/sage-intacct/) - [Bill.com](https://ledgerbpo.com/software/bill-com/) - [Stripe](https://ledgerbpo.com/software/stripe/) - [PayPal](https://ledgerbpo.com/software/paypal/) - [Gusto](https://ledgerbpo.com/software/gusto/) - Bloomerang - DonorPerfect - Neon CRM - [All 50 platforms](https://ledgerbpo.com/software/) ## More for nonprofits, charities and associations Other services for nonprofits - [Bookkeeping](https://ledgerbpo.com/industries/nonprofits/bookkeeping/) - [Invoicing and billing](https://ledgerbpo.com/industries/nonprofits/invoicing-and-billing/) - [Accounts receivable](https://ledgerbpo.com/industries/nonprofits/accounts-receivable/) - [Accounts payable](https://ledgerbpo.com/industries/nonprofits/accounts-payable/) - [Month-end close](https://ledgerbpo.com/industries/nonprofits/month-end-close/) - [Financial reporting](https://ledgerbpo.com/industries/nonprofits/financial-reporting/) - [All nonprofits services](https://ledgerbpo.com/industries/nonprofits/) Bank reconciliation in other industries - [Marketing agencies & consultancies](https://ledgerbpo.com/industries/agencies/bank-reconciliation/) - [Auto repair shops & dealerships](https://ledgerbpo.com/industries/auto/bank-reconciliation/) - [Behavioral health practices](https://ledgerbpo.com/industries/behavioral-health/bank-reconciliation/) - [Daycares, schools & education](https://ledgerbpo.com/industries/childcare-education/bank-reconciliation/) - [The full bank reconciliation page](https://ledgerbpo.com/services/bank-reconciliation/) ## Frequently asked questions ### How do you reconcile a Stripe payout that mixes ticket sales and donations? The payout report lists each charge with its product or campaign, so we split the deposit into ticket revenue, donations and fees and code each to the right fund and program. Donations are recorded gross with the fee as fundraising expense; ticket income is recorded to the program. The net matches the bank line exactly. ### Do you reconcile our endowment or investment accounts? Yes, investment accounts are reconciled monthly to the custodian statement, with realized and unrealized gains, income and fees posted to the correct fund. Endowment balances are tracked by original gift and accumulated earnings where your spending policy requires it. Your investment adviser and auditor confirm valuation; we keep the ledger tied to the statement. ### What about cash from events and collections? Cash and check counts from events, services or collection boxes are recorded from the count sheet signed by two people, deposited intact and matched to the bank deposit. Differences between the count sheet and the deposit are reported the same week. This is the control most auditors ask about first, so we keep the count sheets with the reconciliation. Next step ## Books closed. Invoices paid. Every month. Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close. - Reply from a named person within 1 business day - No setup fee, month-to-month - Your software, your data, no lock-in Start with a custom quote [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours. --- Source: https://ledgerbpo.com/industries/nonprofits/bank-reconciliation/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt