--- title: "Bank & credit-card reconciliation for limo, taxi & rideshare fleets" description: "Bank & credit-card reconciliation for limo, taxi & rideshare fleets: bank and credit-card reconciliation for every account, every month — no unreconciled." url: https://ledgerbpo.com/industries/limo-taxi/bank-reconciliation/ updated: 2026-09-11 publisher: LedgerBPO (SS Support Network LLC) language: en-US --- # Bank & credit-card reconciliation for limo, taxi & rideshare fleets Bank reconciliation for limo, taxi & rideshare fleets means matching deposits that come in many shapes: weekly Uber and Lyft payouts net of fees, daily card terminal settlements, web checkout payouts from Stripe or Square, corporate ACH and checks, cash fares from taxi drivers, lease payments from drivers and the occasional chargeback. LedgerBPO reconciles every bank, card, loan and platform account monthly under our ReconBot workflow: each payout is matched to its platform or processor statement, each corporate receipt to an invoice, each cash deposit to the trip sheet. - Since 2020 - US · UK · CA · AU - Named accountant plus backup - Your software, no lock-in [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Updated September 2026 ## How it runs for limo, taxi and rideshare fleets Anything unmatched goes on an exception log with an owner and a date. ## What is a bank reconciliation service? A bank reconciliation service compares the transactions in your accounting software with the transactions on your bank and credit-card statements and explains every difference. The goal is a ledger balance that agrees with the statement after timing items such as outstanding checks and deposits in transit. Done monthly, it catches missing entries, duplicates, bank errors and fraud early. ## What we handle for limo, taxi and rideshare fleets - Uber and Lyft weekly payouts matched to fleet statements and deposits - Card terminal and Stripe or Square settlements reconciled net of processor fees - Corporate ACH, checks and driver lease payments matched to invoices and settlements - Cash fare deposits reconciled to trip sheets and meter reports - Exception log with an owner and a resolution date for every unmatched item ## The KPI that matters here No unreconciled bank, card or platform item older than 30 days at any month-end. ## Limo & taxi compliance notes ### Local licensing and permits Taxi and for-hire licensing is local: medallions or permits from a city taxi commission, state public utility or transportation authority permits for limousines, airport pickup permits and, for vehicles carrying nine or more passengers across state lines, federal USDOT registration. We track each fee and renewal date, code it by vehicle and keep certificates on file. Applications and renewals are submitted by you or your permit service. ### Driver classification: 1099 or employee Whether a driver is an employee or an independent contractor depends on federal and state tests that differ, and app drivers in California fall under Proposition 22. We post pay exactly as your arrangement and your counsel define it, keep contractor and employee costs in separate accounts, and prepare the 1099 and W-2 figures at year end. We do not decide classification. ### App payouts and platform reporting Uber, Lyft and similar platforms deposit net payouts weekly and issue year-end tax forms based on gross fares, which will not match the deposits. We keep gross fares, platform fees, tolls and incentives in separate accounts so the ledger can be reconciled to the platform's annual statement and to the bank without adjustment. ### Surcharges, sales tax and gratuities Congestion surcharges, airport fees, ground-transportation taxes and, in some states, sales tax on limousine services are collected from passengers and remitted on their own schedules. Mandatory service charges are wages, not tips, under IRS rules. We track each collected amount as a liability and post gratuities under the rule your CPA confirms; you or your preparer files the returns. ## Limo & taxi software we work in - [QuickBooks Online](https://ledgerbpo.com/software/quickbooks-online/) - [Xero](https://ledgerbpo.com/software/xero/) - [Square](https://ledgerbpo.com/software/square/) - [Stripe](https://ledgerbpo.com/software/stripe/) - [Gusto](https://ledgerbpo.com/software/gusto/) - Limo Anywhere - Moovs - iCabbi and Autocab dispatch - Uber and Lyft fleet portals - [All 50 platforms](https://ledgerbpo.com/software/) ## More for limo, taxi and rideshare fleets Other services for limo & taxi - [Bookkeeping](https://ledgerbpo.com/industries/limo-taxi/bookkeeping/) - [Invoicing and billing](https://ledgerbpo.com/industries/limo-taxi/invoicing-and-billing/) - [Accounts receivable](https://ledgerbpo.com/industries/limo-taxi/accounts-receivable/) - [Accounts payable](https://ledgerbpo.com/industries/limo-taxi/accounts-payable/) - [Month-end close](https://ledgerbpo.com/industries/limo-taxi/month-end-close/) - [Financial reporting](https://ledgerbpo.com/industries/limo-taxi/financial-reporting/) - [All limo & taxi services](https://ledgerbpo.com/industries/limo-taxi/) Bank reconciliation in other industries - [Marketing agencies & consultancies](https://ledgerbpo.com/industries/agencies/bank-reconciliation/) - [Auto repair shops & dealerships](https://ledgerbpo.com/industries/auto/bank-reconciliation/) - [Behavioral health practices](https://ledgerbpo.com/industries/behavioral-health/bank-reconciliation/) - [Daycares, schools & education](https://ledgerbpo.com/industries/childcare-education/bank-reconciliation/) - [The full bank reconciliation page](https://ledgerbpo.com/services/bank-reconciliation/) ## Frequently asked questions ### Why do the Uber and Lyft deposits never match our trip records? Because the platform deposits a net figure after its service fee, tolls, airport fees, adjustments and incentives, on a weekly cycle that does not line up with your month. We match each deposit to the platform's fleet statement, post gross fares, fees and pass-throughs separately, and reconcile the net to the bank. The ledger then agrees with the platform's annual statement too. ### How do you reconcile cash fares from taxi drivers? Cash deposits are matched to trip sheets or meter reports by driver and shift, so the amount deposited agrees with the cash fares recorded less any agreed driver share. Shortfalls and overages are recorded against the driver's settlement account rather than lost in revenue. Persistent differences go on the exception log for you to review. ### Can you reconcile vehicle loans and our line of credit too? Yes. Every vehicle loan, lease and line of credit is reconciled to the lender statement monthly with interest and principal split correctly. Draws and paydowns are matched to bank activity, so the balance sheet shows the true position when you refinance a vehicle or a lender asks for figures. Next step ## Books closed. Invoices paid. Every month. Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close. - Reply from a named person within 1 business day - No setup fee, month-to-month - Your software, your data, no lock-in Start with a custom quote [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours. --- Source: https://ledgerbpo.com/industries/limo-taxi/bank-reconciliation/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt