--- title: "Invoicing & billing for franchise owners" description: "Invoicing & billing for franchise owners: outsourced invoicing and billing: invoice creation, recurring and progress billing, credit notes and e-invoicing." url: https://ledgerbpo.com/industries/franchises/invoicing-and-billing/ updated: 2026-09-11 publisher: LedgerBPO (SS Support Network LLC) language: en-US --- # Invoicing & billing for franchise owners Invoicing & billing for franchise owners covers more than a consumer sale at the counter. Many franchisees invoice catering orders, corporate accounts, school contracts, commercial cleaning routes or B2B service calls, and those invoices must carry the same unit coding, tax treatment and gross-sales definition the franchisor audits. A dedicated LedgerBPO billing specialist raises invoices from your POS, CRM or job system, applies the correct location and tax rate, sends them under your brand and records them in QuickBooks Online Advanced or Xero. - Since 2020 - US · UK · CA · AU - Named accountant plus backup - Your software, no lock-in [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Updated September 2026 ## How it runs for franchise owners Corporate customers on net-30 terms receive statements; house accounts are billed on the cycle you set. ## What are outsourced invoicing services? Outsourced invoicing services mean a remote billing team prepares, checks and sends your customer invoices instead of your office staff doing it between other tasks. The team works inside your accounting or billing software, follows your rate cards and contract terms, and issues credit notes and corrections. You keep control of pricing, approvals and the customer relationship. ## What we handle for franchise owners - Catering, corporate and house-account invoices raised by unit within 1 business day - Location and sales-tax coding applied so royalty gross sales stay accurate - Franchisor-mandated invoice templates and brand standards followed - Monthly statements to corporate and school accounts under your brand - Credits, re-bills and gift-card sales recorded separately from revenue ## The KPI that matters here Invoices issued within 1 business day of the order or service being completed. ## Franchises compliance notes ### Franchisor royalty reporting Your agreement defines gross sales for royalty purposes, and the definition often excludes sales tax and refunds but includes gift-card redemptions and delivery orders. We keep the ledger's sales accounts aligned to that definition so the weekly upload and the monthly royalty statement reconcile without manual adjustments. Any dispute is documented with POS exports the franchisor can trace. ### Marketing-fund and local advertising reporting Brand marketing-fund contributions are a separate percentage from royalties and many agreements also require a minimum local advertising spend, often 1 to 2% of gross sales, with proof on request. We track both in their own accounts and keep invoices attached so the annual attestation is a report, not a search. ### Audit rights and record retention Franchise agreements commonly allow the franchisor to inspect books and POS data, and to charge the audit cost to you if under-reporting exceeds a stated threshold, frequently 2 to 3%. Every sales entry carries its source document in LedgerDesk so an inspection can be answered from the file. ### Multi-state sales tax and payroll Units in different states carry different sales-tax rates, filing frequencies and payroll registrations. We track liabilities by unit and state, prepare the workings, and your registered preparer files; we do not file on your behalf. ## Franchises software we work in - [QuickBooks Online](https://ledgerbpo.com/software/quickbooks-online/) - [Xero](https://ledgerbpo.com/software/xero/) - [Bill.com](https://ledgerbpo.com/software/bill-com/) - [Gusto](https://ledgerbpo.com/software/gusto/) - [Square](https://ledgerbpo.com/software/square/) - [Dext](https://ledgerbpo.com/software/dext/) - [Fathom](https://ledgerbpo.com/software/fathom/) - Toast - [All 50 platforms](https://ledgerbpo.com/software/) ## More for franchise owners Other services for franchises - [Bookkeeping](https://ledgerbpo.com/industries/franchises/bookkeeping/) - [Accounts receivable](https://ledgerbpo.com/industries/franchises/accounts-receivable/) - [Accounts payable](https://ledgerbpo.com/industries/franchises/accounts-payable/) - [Bank reconciliation](https://ledgerbpo.com/industries/franchises/bank-reconciliation/) - [Month-end close](https://ledgerbpo.com/industries/franchises/month-end-close/) - [Financial reporting](https://ledgerbpo.com/industries/franchises/financial-reporting/) - [All franchises services](https://ledgerbpo.com/industries/franchises/) Invoicing and billing in other industries - [Marketing agencies & consultancies](https://ledgerbpo.com/industries/agencies/invoicing-and-billing/) - [Auto repair shops & dealerships](https://ledgerbpo.com/industries/auto/invoicing-and-billing/) - [Behavioral health practices](https://ledgerbpo.com/industries/behavioral-health/invoicing-and-billing/) - [Daycares, schools & education](https://ledgerbpo.com/industries/childcare-education/invoicing-and-billing/) - [The full invoicing and billing page](https://ledgerbpo.com/services/invoicing-and-billing/) ## Frequently asked questions ### Do you invoice from my franchisor's required system or from accounting software? Either, depending on what your agreement mandates. If the brand requires invoicing from its platform, we raise invoices there and post summaries to the ledger; if not, we invoice from QuickBooks Online Advanced or Xero using your brand template. In both cases the invoice carries the unit code and tax treatment your royalty reporting depends on. ### How do gift cards and deposits affect franchise billing? Gift-card sales are a liability until redeemed, and most franchise agreements count the redemption, not the sale, as gross sales. Catering deposits are recorded as customer prepayments and applied when the final invoice is raised. We keep both in their own accounts so royalty reports, sales-tax workings and the P&L all treat them consistently. ### Can you bill corporate accounts on terms while the store stays cash-and-card? Yes, house accounts are set up as customers with agreed terms and credit limits, invoiced per order or on a monthly statement. Counter sales still flow from the POS as daily batches. The accounts receivable service for franchise owners then follows up on any corporate invoice that passes its due date. Next step ## Books closed. Invoices paid. Every month. Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close. - Reply from a named person within 1 business day - No setup fee, month-to-month - Your software, your data, no lock-in Start with a custom quote [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours. --- Source: https://ledgerbpo.com/industries/franchises/invoicing-and-billing/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt