--- title: "Monthly financial reporting for hvac, plumbing, electrical & landscaping" description: "Monthly financial reporting for hvac, plumbing, electrical & landscaping: monthly P&L, balance sheet, cash flow, budget-vs-actual and plain-English." url: https://ledgerbpo.com/industries/field-services/financial-reporting/ updated: 2026-09-11 publisher: LedgerBPO (SS Support Network LLC) language: en-US --- # Monthly financial reporting for hvac, plumbing, electrical & landscaping Outsourced financial reporting for HVAC, plumbing, electrical & landscaping companies means a monthly package built around how the business is run: by department, by truck and by season. The P&L is split into install, service and maintenance so each margin is visible. A cost-per-truck report shows fuel, repairs, insurance and lease for each van. A seasonal comparison puts this July next to last July, not next to June. - Since 2020 - US · UK · CA · AU - Named accountant plus backup - Your software, no lock-in [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Updated September 2026 ## How it runs for HVAC, plumbing, electrical and landscaping companies Marketing spend is compared with booked calls from your field software. Your dedicated accountant prepares the package inside QuickBooks Online after the close, adds a plain-English note on what moved, and walks you through it on a short call. ## What is outsourced financial reporting? Outsourced financial reporting means a remote accounting team prepares your periodic financial statements and management reports instead of an in-house controller. The team works from your own accounting file, applies a consistent close and review process, and issues a report pack on a fixed date each month. You keep the data, the software and the decisions. ## What we handle for HVAC, plumbing, electrical and landscaping companies - P&L by department with gross margin after parts, labor burden and subcontractors - Cost-per-truck report covering fuel, repairs, insurance, lease and depreciation - Same-month prior-year comparison for seasonal businesses - Marketing spend against booked calls and average ticket from the field software - Balance sheet notes on deposits, unearned agreements, stock and equipment loans ## The KPI that matters here The monthly package is issued with a written variance note within five business days of close. ## Field services compliance notes ### Sales tax on services by state Taxability of labor, parts and maintenance agreements is set state by state, and some states also tax at the city or county level. We map your service items to the right tax codes in QuickBooks Online and reconcile the tax collected against the liability each period. Filing stays with you or your tax preparer; we supply the reconciled workings. ### Job costing Materials, technician hours, subcontractor bills and permit fees are coded to the job they belong to, so a large install can be reviewed against its estimate. Progress payments on installs are held as customer deposits until the work is complete, which keeps revenue in the month it was earned. ### Technician commissions Commission plans based on sold revenue, gross margin or spiffs are documented once and calculated the same way every pay period. We accrue the commission in the month of the sale and reverse it when payroll runs, so the P&L does not spike on payday. ### Inventory on trucks Van stock is an asset until it is used, and unrecorded stock is a common reason field-service margins look wrong. We record a monthly count per truck, post the adjustment, and flag trucks whose usage is far above the fleet average for the owner to look into. ## Field services software we work in - [QuickBooks Online](https://ledgerbpo.com/software/quickbooks-online/) - [Gusto](https://ledgerbpo.com/software/gusto/) - ServiceTitan - Jobber - Housecall Pro - [All 50 platforms](https://ledgerbpo.com/software/) ## More for HVAC, plumbing, electrical and landscaping companies Other services for field services - [Bookkeeping](https://ledgerbpo.com/industries/field-services/bookkeeping/) - [Invoicing and billing](https://ledgerbpo.com/industries/field-services/invoicing-and-billing/) - [Accounts receivable](https://ledgerbpo.com/industries/field-services/accounts-receivable/) - [Accounts payable](https://ledgerbpo.com/industries/field-services/accounts-payable/) - [Bank reconciliation](https://ledgerbpo.com/industries/field-services/bank-reconciliation/) - [Month-end close](https://ledgerbpo.com/industries/field-services/month-end-close/) - [All field services services](https://ledgerbpo.com/industries/field-services/) Financial reporting in other industries - [Marketing agencies & consultancies](https://ledgerbpo.com/industries/agencies/financial-reporting/) - [Auto repair shops & dealerships](https://ledgerbpo.com/industries/auto/financial-reporting/) - [Behavioral health practices](https://ledgerbpo.com/industries/behavioral-health/financial-reporting/) - [Daycares, schools & education](https://ledgerbpo.com/industries/childcare-education/financial-reporting/) - [The full financial reporting page](https://ledgerbpo.com/services/financial-reporting/) ## Frequently asked questions ### Can the reports show profit per truck or per crew? Yes. Each van or crew is a class in QuickBooks Online, and revenue from its tickets is set against fuel, repairs, lease, insurance and labor. The report shows revenue per truck per working day and the cost to keep each truck on the road. It is one of the first reports owners use when deciding whether to add a van. ### How do you report on a seasonal business fairly? By comparing each month with the same month of the prior year and by showing a trailing-twelve-month view alongside it. A June P&L compared with May tells an HVAC owner little; June compared with last June shows whether the season is stronger. The KPI dashboards service adds the same seasonal view to the operating metrics. ### Do the reports go to our CPA or lender? They can, with your permission. Many field-service companies send the monthly package to a lender for an equipment line or to their CPA for quarterly estimates. The package is prepared in a consistent format each month, so a lender sees the same layout every time. We provide preparation support; your CPA reviews and signs anything filed. Next step ## Books closed. Invoices paid. Every month. Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close. - Reply from a named person within 1 business day - No setup fee, month-to-month - Your software, your data, no lock-in Start with a custom quote [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours. --- Source: https://ledgerbpo.com/industries/field-services/financial-reporting/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt