--- title: "Bank & credit-card reconciliation for hvac, plumbing, electrical & landscaping" description: "Bank & credit-card reconciliation for hvac, plumbing, electrical & landscaping: bank and credit-card reconciliation for every account, every month — no." url: https://ledgerbpo.com/industries/field-services/bank-reconciliation/ updated: 2026-09-11 publisher: LedgerBPO (SS Support Network LLC) language: en-US --- # Bank & credit-card reconciliation for hvac, plumbing, electrical & landscaping Bank reconciliation for HVAC, plumbing, electrical & landscaping companies has to cope with more deposit streams than most businesses. Card batches from the field-software processor, fundings from consumer-financing lenders, checks collected by technicians, ACH payments from property managers and the occasional cash deposit all hit the same operating account. On the spending side there are fuel cards, technician credit cards, equipment loans and fleet leases. - Since 2020 - US · UK · CA · AU - Named accountant plus backup - Your software, no lock-in [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Updated September 2026 ## How it runs for HVAC, plumbing, electrical and landscaping companies Your dedicated accountant reconciles every one of those accounts each month in QuickBooks Online, ties processor batches to the deposits they became, and lists every unmatched item with a reason. Loan balances are agreed to lender statements so interest and principal are split correctly. ## What is a bank reconciliation service? A bank reconciliation service compares the transactions in your accounting software with the transactions on your bank and credit-card statements and explains every difference. The goal is a ledger balance that agrees with the statement after timing items such as outstanding checks and deposits in transit. Done monthly, it catches missing entries, duplicates, bank errors and fraud early. ## What we handle for HVAC, plumbing, electrical and landscaping companies - Processor batch deposits matched to the day's invoices, with fees posted separately - Financing lender fundings tied to the install job and the dealer fee recorded - Technician credit-card statements reconciled with receipts by truck - Equipment loans and fleet leases reconciled to lender statements, interest split out - Undeposited checks from the field tracked until they reach the bank ## The KPI that matters here Zero unreconciled bank or card items older than 30 days at each month-end. ## Field services compliance notes ### Sales tax on services by state Taxability of labor, parts and maintenance agreements is set state by state, and some states also tax at the city or county level. We map your service items to the right tax codes in QuickBooks Online and reconcile the tax collected against the liability each period. Filing stays with you or your tax preparer; we supply the reconciled workings. ### Job costing Materials, technician hours, subcontractor bills and permit fees are coded to the job they belong to, so a large install can be reviewed against its estimate. Progress payments on installs are held as customer deposits until the work is complete, which keeps revenue in the month it was earned. ### Technician commissions Commission plans based on sold revenue, gross margin or spiffs are documented once and calculated the same way every pay period. We accrue the commission in the month of the sale and reverse it when payroll runs, so the P&L does not spike on payday. ### Inventory on trucks Van stock is an asset until it is used, and unrecorded stock is a common reason field-service margins look wrong. We record a monthly count per truck, post the adjustment, and flag trucks whose usage is far above the fleet average for the owner to look into. ## Field services software we work in - [QuickBooks Online](https://ledgerbpo.com/software/quickbooks-online/) - [Gusto](https://ledgerbpo.com/software/gusto/) - ServiceTitan - Jobber - Housecall Pro - [All 50 platforms](https://ledgerbpo.com/software/) ## More for HVAC, plumbing, electrical and landscaping companies Other services for field services - [Bookkeeping](https://ledgerbpo.com/industries/field-services/bookkeeping/) - [Invoicing and billing](https://ledgerbpo.com/industries/field-services/invoicing-and-billing/) - [Accounts receivable](https://ledgerbpo.com/industries/field-services/accounts-receivable/) - [Accounts payable](https://ledgerbpo.com/industries/field-services/accounts-payable/) - [Month-end close](https://ledgerbpo.com/industries/field-services/month-end-close/) - [Financial reporting](https://ledgerbpo.com/industries/field-services/financial-reporting/) - [All field services services](https://ledgerbpo.com/industries/field-services/) Bank reconciliation in other industries - [Marketing agencies & consultancies](https://ledgerbpo.com/industries/agencies/bank-reconciliation/) - [Auto repair shops & dealerships](https://ledgerbpo.com/industries/auto/bank-reconciliation/) - [Behavioral health practices](https://ledgerbpo.com/industries/behavioral-health/bank-reconciliation/) - [Daycares, schools & education](https://ledgerbpo.com/industries/childcare-education/bank-reconciliation/) - [The full bank reconciliation page](https://ledgerbpo.com/services/bank-reconciliation/) ## Frequently asked questions ### Why does the processor deposit never match the invoice total? Because the processor deposits a batch of several transactions net of fees, often a day or two after the sale. The reconciliation matches each batch to the tickets inside it, posts the fee as an expense, and shows the gross sale on the invoice. The payment processor reconciliation service page explains the batch tie-out in more detail. ### Can you reconcile our fuel cards and technician credit cards? Yes. Each card statement is reconciled monthly, with transactions coded by truck or technician and receipts matched through your receipt app or the card portal. Personal or unexplained charges are listed for the owner. Over time the report shows fuel and card spend per truck, which is useful when deciding which vans to replace. ### How do you treat equipment loans and van leases? Each loan or lease is set up as a liability in QuickBooks Online and reconciled to the lender statement every month, so principal reduces the liability and interest goes to expense. Down payments and trade-ins on new vans are recorded against the fixed asset. Your tax preparer receives a schedule of every loan at year-end. Next step ## Books closed. Invoices paid. Every month. Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close. - Reply from a named person within 1 business day - No setup fee, month-to-month - Your software, your data, no lock-in Start with a custom quote [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours. --- Source: https://ledgerbpo.com/industries/field-services/bank-reconciliation/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt