--- title: "Outsourced bookkeeping for e-commerce brands & amazon sellers" description: "Outsourced bookkeeping for e-commerce brands & amazon sellers: dedicated remote bookkeepers categorise, reconcile and close your books in QuickBooks." url: https://ledgerbpo.com/industries/ecommerce/bookkeeping/ updated: 2026-09-11 publisher: LedgerBPO (SS Support Network LLC) language: en-US --- # Outsourced bookkeeping for e-commerce brands & amazon sellers Outsourced bookkeeping for e-commerce brands & amazon sellers begins with the settlement report, not the bank feed. Your named accountant posts each Amazon settlement and Shopify payout through A2X or Link My Books as gross sales, refunds, referral and fulfillment fees, storage, advertising, shipping income and sales tax collected, then reconciles the journal to the deposit. - Since 2020 - US · UK · CA · AU - Named accountant plus backup - Your software, no lock-in [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Updated September 2026 ## How it runs for e-commerce brands and Amazon sellers Supplier invoices, inbound freight and duties are capitalized to inventory at landed cost per SKU, and COGS is recorded monthly from units sold. Advertising, apps and subscriptions are coded by channel. Bank and card feeds are cleared weekly in QuickBooks Online or Xero, with open items listed for you every Friday. ## What is outsourced bookkeeping? Outsourced bookkeeping means a remote accounting team records, categorizes and reconciles your business transactions instead of an employee doing it in-house. You keep ownership of the accounting file and the bank relationship. The provider works inside your software on a fixed schedule, so the books are ready for reporting, tax and lending whenever you need them. ## What we handle for e-commerce brands and Amazon sellers - Amazon settlements and Shopify payouts posted in detail through A2X or Link My Books - Supplier invoices, freight and duties capitalized to inventory at landed cost - Monthly COGS posted from units sold by SKU and channel - Advertising, app and platform fees coded by channel - Weekly bank and card feed clearing with a Friday open-items list ## The KPI that matters here Every settlement and payout posted and reconciled within 3 business days of the deposit. ## E-commerce compliance notes ### Marketplace facilitator laws Every US state with a sales tax now requires marketplaces such as Amazon, Walmart, eBay and Etsy to collect and remit sales tax on third-party sales. The marketplace's collections appear in your settlement reports and must be recorded as tax collected and remitted by the facilitator, not as your liability. Some states still require registered sellers to file returns that report marketplace sales as exempt. ### Sales-tax nexus on direct sales Direct sales through Shopify, your own site or wholesale count toward each state's economic nexus threshold, commonly $100,000 in sales or 200 transactions in the current or prior year, and inventory stored in FBA warehouses can create physical nexus. We track sales by state monthly, flag thresholds approaching and prepare the workings for TaxJar, Avalara or your filing provider. Registration and filing decisions rest with you and your tax adviser. ### VAT, GST and cross-border selling Selling into the UK requires VAT registration once taxable turnover passes £90,000, or from the first sale for many overseas sellers, and EU distance sales can be reported through the One Stop Shop. Canadian GST/HST and Australian GST apply to imported low-value goods and to registered sellers. We prepare VAT and GST workings for your accountant or registered agent to file; we do not submit returns. ### Inventory valuation and 1099-K reporting Inventory must be valued consistently, including freight, duties and prep, so COGS and taxable income are right. Payment processors and marketplaces issue Form 1099-K for gross payments, which is reconciled to recorded sales so the figures your CPA reports agree with what the IRS receives. Tax preparation is support only; your firm reviews and signs. ## E-commerce software we work in - [Shopify](https://ledgerbpo.com/software/shopify/) - [Amazon Seller Central](https://ledgerbpo.com/software/amazon-seller-central/) - [A2X](https://ledgerbpo.com/software/a2x/) - [Link My Books](https://ledgerbpo.com/software/link-my-books/) - [QuickBooks Online](https://ledgerbpo.com/software/quickbooks-online/) - [Xero](https://ledgerbpo.com/software/xero/) - [Stripe](https://ledgerbpo.com/software/stripe/) - [PayPal](https://ledgerbpo.com/software/paypal/) - [TaxJar](https://ledgerbpo.com/software/taxjar/) - [Avalara](https://ledgerbpo.com/software/avalara/) - [Bill.com](https://ledgerbpo.com/software/bill-com/) - [Gusto](https://ledgerbpo.com/software/gusto/) - [All 50 platforms](https://ledgerbpo.com/software/) ## More for e-commerce brands and Amazon sellers Other services for e-commerce - [Invoicing and billing](https://ledgerbpo.com/industries/ecommerce/invoicing-and-billing/) - [Accounts receivable](https://ledgerbpo.com/industries/ecommerce/accounts-receivable/) - [Accounts payable](https://ledgerbpo.com/industries/ecommerce/accounts-payable/) - [Bank reconciliation](https://ledgerbpo.com/industries/ecommerce/bank-reconciliation/) - [Month-end close](https://ledgerbpo.com/industries/ecommerce/month-end-close/) - [Financial reporting](https://ledgerbpo.com/industries/ecommerce/financial-reporting/) - [All e-commerce services](https://ledgerbpo.com/industries/ecommerce/) Bookkeeping in other industries - [Marketing agencies & consultancies](https://ledgerbpo.com/industries/agencies/bookkeeping/) - [Auto repair shops & dealerships](https://ledgerbpo.com/industries/auto/bookkeeping/) - [Behavioral health practices](https://ledgerbpo.com/industries/behavioral-health/bookkeeping/) - [Daycares, schools & education](https://ledgerbpo.com/industries/childcare-education/bookkeeping/) - [The full bookkeeping page](https://ledgerbpo.com/services/bookkeeping/) ## Frequently asked questions ### Why can I not just book the Amazon deposit as revenue? Because the deposit is what remains after Amazon deducts referral fees, FBA fees, storage, advertising, refunds and sometimes a reserve. Booking the net figure understates sales, hides the fees and makes margin analysis impossible. Posting the settlement in detail shows gross sales, every fee type and the true cost of the channel, and the total still ties to the deposit. ### How do you record inventory bought from overseas suppliers? The supplier invoice, freight forwarder charges, customs duties and prep fees are capitalized into inventory as landed cost and allocated across the SKUs on the shipment by units or value. Deposits paid to suppliers sit as prepayments until goods ship. In-transit stock is tracked separately so the balance sheet reflects goods you own but have not received. ### Can you keep books for a brand with wholesale as well as online sales? Yes, wholesale purchase orders are invoiced with terms and tracked as receivables, retailer deductions and chargebacks are recorded against the invoice and COGS is posted from units shipped. Online channels are posted from settlements. Revenue and margin are reported by channel so wholesale and direct-to-consumer can be compared on the same basis. Next step ## Books closed. Invoices paid. Every month. Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close. - Reply from a named person within 1 business day - No setup fee, month-to-month - Your software, your data, no lock-in Start with a custom quote [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours. --- Source: https://ledgerbpo.com/industries/ecommerce/bookkeeping/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt