--- title: "Bank & credit-card reconciliation for auto repair shops & dealerships" description: "Bank & credit-card reconciliation for auto repair shops & dealerships: bank and credit-card reconciliation for every account, every month — no." url: https://ledgerbpo.com/industries/auto/bank-reconciliation/ updated: 2026-09-11 publisher: LedgerBPO (SS Support Network LLC) language: en-US --- # Bank & credit-card reconciliation for auto repair shops & dealerships Bank reconciliation for auto repair shops & dealerships must tie the operating account, the merchant account, the floor-plan line, customer-financing fundings and the cash drawer together. Card batches settle net of fees and any surcharge, insurers pay by check or ACH weeks after the repair, lenders fund deals in lump sums, floor-plan payoffs leave the account the day a unit sells, and title and registration fees are paid out to the state on the customer's behalf. - Since 2020 - US · UK · CA · AU - Named accountant plus backup - Your software, no lock-in [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Updated September 2026 ## How it runs for auto repair shops and dealerships A LedgerBPO accountant matches each receipt and payment to its repair order, deal or invoice, posts fees separately, reconciles every bank, card and lender account monthly and logs exceptions in ReconBot with an owner and a resolution date. ## What is a bank reconciliation service? A bank reconciliation service compares the transactions in your accounting software with the transactions on your bank and credit-card statements and explains every difference. The goal is a ledger balance that agrees with the statement after timing items such as outstanding checks and deposits in transit. Done monthly, it catches missing entries, duplicates, bank errors and fraud early. ## What we handle for auto repair shops and dealerships - Card batches matched to closed repair orders with fees and surcharges posted separately - Insurance, warranty and fleet payments matched to the claims and invoices they settle - Lender fundings matched to contracts in transit per deal - Floor-plan draws, payoffs, interest and curtailments reconciled to the lender statement - Title, registration and sales-tax payments to the state matched to deal liabilities ## The KPI that matters here All bank, merchant and floor-plan accounts reconciled with no item open past 30 days. ## Auto compliance notes ### State dealer rules and title work Licensed dealers must remit sales tax on vehicle sales, submit title and registration applications within the state's deadline, often 30 days, and in some states charge no more than a capped documentation fee. We track sales tax, title fees and registration fees collected as liabilities per deal, reconcile them to what the DMV or tag agency was paid, and list any deal where the paperwork or the payment is late. Your compliance officer or attorney interprets the rules; we keep the schedule. ### Floor-plan financing Floor-plan lenders charge interest daily per unit, require curtailment payments as units age and reconcile their records to the lot at audit. We post interest and curtailments per unit, reconcile the lender's statement to the ledger every month, and flag any sold unit whose payoff has not cleared inside the contract window so a sold-out-of-trust position never goes unnoticed. ### Parts inventory and core charges Parts inventory must be counted, valued consistently and reconciled to the ledger, with obsolete stock written down under your CPA's policy. Core charges paid to suppliers are receivables until the core is returned, and supplier returns are receivables until credited. We track both by supplier so the balance sheet reflects what will actually come back. ### Cash reporting and consumer financing Dealerships must file IRS Form 8300 for cash over $10,000 and keep records supporting each finance contract. We list every 8300-reportable transaction from the deal file for your compliance officer to file, and we reconcile finance reserves and chargebacks from lenders to the contracts they relate to. We do not file the forms or give legal advice. ## Auto software we work in - [QuickBooks Online](https://ledgerbpo.com/software/quickbooks-online/) - [QuickBooks Desktop](https://ledgerbpo.com/software/quickbooks-desktop/) - [Square](https://ledgerbpo.com/software/square/) - [Gusto](https://ledgerbpo.com/software/gusto/) - Tekmetric - Shop-Ware - Mitchell 1 - Shopmonkey - Dealertrack DMS - CDK - [All 50 platforms](https://ledgerbpo.com/software/) ## More for auto repair shops and dealerships Other services for auto - [Bookkeeping](https://ledgerbpo.com/industries/auto/bookkeeping/) - [Invoicing and billing](https://ledgerbpo.com/industries/auto/invoicing-and-billing/) - [Accounts receivable](https://ledgerbpo.com/industries/auto/accounts-receivable/) - [Accounts payable](https://ledgerbpo.com/industries/auto/accounts-payable/) - [Month-end close](https://ledgerbpo.com/industries/auto/month-end-close/) - [Financial reporting](https://ledgerbpo.com/industries/auto/financial-reporting/) - [All auto services](https://ledgerbpo.com/industries/auto/) Bank reconciliation in other industries - [Marketing agencies & consultancies](https://ledgerbpo.com/industries/agencies/bank-reconciliation/) - [Behavioral health practices](https://ledgerbpo.com/industries/behavioral-health/bank-reconciliation/) - [Daycares, schools & education](https://ledgerbpo.com/industries/childcare-education/bank-reconciliation/) - [Clinical laboratories](https://ledgerbpo.com/industries/clinical-labs/bank-reconciliation/) - [The full bank reconciliation page](https://ledgerbpo.com/services/bank-reconciliation/) ## Frequently asked questions ### Why does my floor-plan balance never match the lender? Usually because payoffs and curtailments are posted on the day the check is cut rather than the day the lender applies them, interest is posted monthly while the lender accrues daily, and a sold unit's payoff is missed entirely. We reconcile per unit to the lender statement every month, so the ledger balance and the lender's balance agree and any sold-out-of-trust unit is flagged immediately. ### How do you reconcile card surcharges and processing fees? The gross ticket is recorded as sales, the surcharge as its own income line where you charge one, and the processor's fee as an expense, so the deposit reconciles to the batch and you can see whether the surcharge covers the cost. Card-network rules cap surcharges at 3% and some states restrict them; you set the policy with your advisor and we record it. ### Can you reconcile a cash drawer for a repair shop? Yes, the daily cash total on closed repair orders is compared to the deposit that reaches the bank, and any difference is posted to cash over-and-short by day. Patterns are reported so the owner can look at the counter process. Deposits over $10,000 in cash from one customer are listed for the Form 8300 review described on the controller services page for auto repair shops & dealerships. Next step ## Books closed. Invoices paid. Every month. Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close. - Reply from a named person within 1 business day - No setup fee, month-to-month - Your software, your data, no lock-in Start with a custom quote [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours. --- Source: https://ledgerbpo.com/industries/auto/bank-reconciliation/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt