--- title: "Payroll processing support for Canada businesses" description: "Canadian payroll support from LedgerBPO: payroll journals, CRA source deductions, T4 and ROE workings prepared in your software for you or your accountant to file." url: https://ledgerbpo.com/ca/services/payroll-support/ updated: 2026-09-11 publisher: LedgerBPO (SS Support Network LLC) language: en-CA --- # Payroll processing support for Canada businesses LedgerBPO's payroll processing outsourcing Canada employers rely on runs each pay cycle under your authority: timesheets reconciled, hours loaded, the run prepared for your approval in Wagepoint, QuickBooks Online or Xero, and CRA remittances, T4 slips, WSIB or WCB premiums reconciled to the payroll journal by a named dedicated accountant. - Since 2020 - 🇨🇦 Canada, CAD - 8am to 8pm ET coverage - Named accountant plus backup [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) In short - Every pay run prepared on time, approved and released by you - Timesheets, rates and deductions reconciled before the run, not after - Payroll journal posted and tied to the bank and the tax filings Updated September 2026 ## What is different in Canada Payroll in Canada runs on a CRA remittance schedule set by the employer's remitter type: regular, quarterly or one of two accelerated tiers, each with its own due date after the pay date. Every employer files T4 slips, and T4A or T5 slips where they apply, by the last day of February for the prior year. Workers compensation premiums are paid to WSIB in Ontario or the equivalent WCB in other provinces, and Ontario, British Columbia, Manitoba, Quebec and Newfoundland and Labrador also levy an Employer Health Tax on payroll. Overtime, statutory holiday pay and minimum wage rules vary by province, so multi-province employers need each employee coded to the right jurisdiction. Wagepoint is a common Canadian payroll platform alongside ADP, and our team prepares each run for your approval inside it. ## CA rules that shape the work ### CRA remittance schedules and remitter types Payroll deductions are remitted to the CRA on a schedule set by the employer's remitter type, from monthly for smaller employers to twice-monthly for the largest. We track the due date for your specific type. ### T4, T4A and T5 slips due end of February T4 slips for employees, and T4A or T5 slips for contractors and other payments, are due to the CRA and the recipient by the last day of February. ### WSIB, WCB and Employer Health Tax Workers compensation premiums go to WSIB in Ontario or the matching WCB elsewhere, and Ontario, BC, Manitoba, Quebec and Newfoundland and Labrador add an Employer Health Tax on top of payroll. ### Provincial rules vary Overtime thresholds, statutory holiday pay and minimum wage differ by province, so a multi-province employer needs each employee coded to their own jurisdiction's rules. ## What's included - Timesheet collection and reconciliation to schedules or scheduling software - New hires, leavers, rate and deduction changes entered from your approved forms - Overtime, differentials, bonuses and commissions calculated to your rules - Pay run prepared in your payroll software for your review and approval - Pre-run check: headcount, gross pay and variance against the last cycle - Payroll journal posted to QuickBooks Online, Xero or your ledger each cycle - Payroll liabilities reconciled to the ledger and to tax payments - Payroll bank reconciliation: net pay, taxes and benefit remittances matched - Benefits, pension, 401(k) or superannuation deductions reconciled to provider statements - Workers compensation and payroll tax tracking by state, province or jurisdiction - Employee pay query handling through your named accountant - Year-end data compiled for W-2, 1099, T4, P60 or STP finalization ## Deliverables and KPIs | Deliverable | KPI we report | | --- | --- | | Pay run prepared for approval | Ready at least 1 business day before your approval cut-off, every cycle | | CRA remittance reconciliation | Remittance liability reconciled to the payment made, by remitter-type due date | | WSIB, WCB and EHT tracking | Premiums and levies reconciled to the payroll journal every cycle | | Year-end slip data | T4, T4A and T5 data compiled and checked before the last day of February | ## CA software we work in - [QuickBooks Online](https://ledgerbpo.com/software/quickbooks-online/) - [Xero](https://ledgerbpo.com/software/xero/) - [Wagepoint](https://ledgerbpo.com/software/wagepoint/) - [Sage 50](https://ledgerbpo.com/software/sage-50/) - [All 50 platforms](https://ledgerbpo.com/software/) ## Pricing in CAD Pricing depends on volume and scope. Get a custom quote within 1 business day. Quotes for Canada clients are issued in CAD. ## Security and compliance - Preparer role only; you approve and release every run. We never move money - MFA on every login, access logged per client, no local downloads of employee data - Employee bank and tax identifiers stay inside your payroll software Full control list on the [security page](https://ledgerbpo.com/security/) and country rules on the [compliance page](https://ledgerbpo.com/compliance/). Certifications are listed only when held. ## Frequently asked questions ### How much does payroll processing outsourcing cost in Canada? Pricing depends on volume and scope, so we send a custom quote within 1 business day. As a market reference, freelance Canadian bookkeeping support runs C$30 to C$90 an hour, with an in-house alternative costing C$45,000 to C$60,000 a year (Outsource Bookkeeping CA, 2026). Employee count and jurisdictions move the quote. ### Do you file our GST/HST return or T2? No. Payroll support reconciles CRA remittances, WSIB or WCB premiums and slip data, but it is separate from your GST/HST or T2 filing. Your CPA or a CRA-registered EFILE transmitter files those returns. ### Do you cover Canadian hours? Yes. Your payroll accountant works 8am to 8pm ET, covering every Canadian time zone, so pay-run approvals and employee pay questions are handled during your own business day. ### What is a CRA remitter type and why does it matter? It is the category the CRA assigns your business based on average monthly withholdings, and it sets how often you remit: monthly, quarterly or one of two accelerated schedules. We track your type and its due dates so remittances are never late. ### Do you handle T4 slips and WSIB or WCB reporting? Yes. We compile and check T4, T4A and T5 data ahead of the last day of February deadline, and reconcile WSIB or WCB premiums to the payroll journal each cycle. Your payroll software or preparer issues and files the final forms. Next step ## Books closed. Invoices paid. Every month. Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close. - Reply from a named person within 1 business day - No setup fee, month-to-month - Your software, your data, no lock-in Start with a custom quote [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours. --- Source: https://ledgerbpo.com/ca/services/payroll-support/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt