--- title: "Accounts payable processing for Australia businesses" description: "Accounts payable outsourcing: invoice capture, coding, 3-way matching, approval routing and payment-run preparation — you release the funds — for." url: https://ledgerbpo.com/au/services/accounts-payable/ updated: 2026-09-11 publisher: LedgerBPO (SS Support Network LLC) language: en-AU --- # Accounts payable processing for Australia businesses LedgerBPO's accounts payable outsourcing Australia businesses use to pay vendors on time pairs you with a named dedicated AP specialist who captures every bill, checks the supplier's ABN, codes GST correctly and prepares a payment run in AUD for you to approve inside Xero or MYOB; we never move money. - Since 2020 - 🇦🇺 Australia, AUD - 8am to 6pm AEST coverage - Named accountant plus backup [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) In short - Bills captured, coded, matched and approved inside your own tools - Payment runs prepared for you to approve and release; we never move money - Vendor statements reconciled and early-pay discounts tracked Updated September 2026 ## What is different in Australia Accounts payable in Australia has two checks that do not exist elsewhere: confirming a supplier's ABN before paying, since an invoice without one can trigger a withholding requirement, and tracking contractor payments in cleaning, courier, road freight, IT and security for the Taxable Payments Annual Report the ATO requires each August. GST on each bill has to be split correctly between GST, GST-free and input-taxed spend so the BAS reconciles at quarter-end. Xero and MYOB both handle bill capture and approval routing well, and Dext speeds up data entry from emailed invoices. Payments are prepared in AUD, whether by cheque, BPAY or bank transfer, for you to release; we never hold banking access. Vendor queries raised during the Australian day are answered inside AEST hours from our second office in Pakistan. ## AU rules that shape the work ### Taxable Payments Annual Report Payments to contractors in courier, cleaning, road freight, IT, security and a few other industries must be reported to the ATO each August through the TPAR. We tag qualifying bills through the year so the report is a compilation, not a scramble. ### No ABN, no clean payment A supplier who does not quote an ABN on their invoice can trigger a requirement to withhold tax at the top rate from the payment. We check for a valid ABN before a bill is coded, and flag any supplier missing one. ### BAS workpapers, never BAS lodgment GST paid on purchases feeds directly into the BAS, so we reconcile it and prepare workpapers for your TPB-registered BAS agent or accountant to lodge. LedgerBPO never lodges BAS. ### You release every payment Payment runs are prepared in Xero, MYOB or your bank portal in AUD, whether by cheque, BPAY or transfer, and you or your named approver releases them. We hold preparer-level access only and never move money ourselves. ## What's included - Dedicated AP inbox monitored daily for emailed, portal and paper bills - Bills captured through Bill.com, Dext, Hubdoc or your AP tool - Every bill coded to account, class, job, location and entity - Two-way or three-way match against purchase orders and receiving records - Approval routing to the right approver by vendor, amount or department - Duplicate, mismatched and out-of-policy bills flagged before approval - Weekly payment-run proposal with due dates, discounts and cash needed - Payment batches prepared in Bill.com, Melio, Plooto or your bank portal for your release - Vendor statements reconciled to the AP ledger and differences chased - Early-payment discounts and late-fee risks tracked per vendor - AP aging and accrual report at month-end for the close - Vendor payment-status questions answered under your brand ## Deliverables and KPIs | Deliverable | KPI we report | | --- | --- | | Bills captured and GST-coded | Every bill in the queue within 1 business day, GST treatment checked | | Supplier ABN verification | 100% of new suppliers checked for a valid ABN before first payment | | Payment-run proposal in AUD | Due bills and cash required listed weekly for your approval | | TPAR-ready contractor tagging | Qualifying contractor payments tagged monthly so the August TPAR is a report, not a rebuild | ## AU software we work in - [Xero](https://ledgerbpo.com/software/xero/) - [MYOB](https://ledgerbpo.com/software/myob/) - [Dext](https://ledgerbpo.com/software/dext/) - [QuickBooks Online](https://ledgerbpo.com/software/quickbooks-online/) - [All 50 platforms](https://ledgerbpo.com/software/) ## Pricing in AUD Pricing depends on volume and scope. Get a custom quote within 1 business day. Quotes for Australia clients are issued in AUD. ## Security and compliance - The client approves and releases every payment; we never move money - Preparer-only roles in Bill.com, Melio or Plooto; no bank credentials held by our team - MFA on every login, access logged per user, vendor bank-detail changes verified by callback Full control list on the [security page](https://ledgerbpo.com/security/) and country rules on the [compliance page](https://ledgerbpo.com/compliance/). Certifications are listed only when held. ## Frequently asked questions ### How much does accounts payable outsourcing cost in Australia? Pricing depends on volume and scope, so we send a custom quote within 1 business day. As a market reference, Australian bookkeeping support including AP work runs A$40 to A$100 per hour, fixed-fee plans sit between A$300 and A$1,500 per month, and registered BAS agents charge A$75 to A$150 per hour (Australian bookkeeping fee surveys, 2026). Bill volume is what moves the quote. ### Do you lodge our BAS? No. GST on purchases is reconciled by us and handed over as a BAS workpaper to your TPB-registered BAS agent or accountant, who reviews and lodges it with the ATO. LedgerBPO never lodges BAS. The same workpaper supports your PAYG instalment calculation each period. ### Do you cover AEST hours? Yes. Our AP specialists overlap Australian Eastern Standard Time from our second office in Pakistan, so a supplier chasing a payment date or a query about a coded bill gets an answer inside your business day. ### Will you have access to our bank account? No. We hold preparer-level roles in Xero, MYOB or your bank portal, capture and code bills, and prepare the payment run in AUD. You or your named approver releases every payment; we never move money or hold banking credentials. ### Do you handle the Taxable Payments Annual Report? Yes, for the industries the ATO covers under TPAR, including courier, cleaning, road freight, IT and security services. We tag qualifying contractor payments through the year in Xero or MYOB, so the annual report due each August is a compilation of tagged data, not a manual rebuild. Next step ## Books closed. Invoices paid. Every month. Tell us what is going on with your books or billing. You will hear from a named person within 1 business day, with a custom quote and a plan for the first close. - Reply from a named person within 1 business day - No setup fee, month-to-month - Your software, your data, no lock-in Start with a custom quote [Get a custom quote](https://ledgerbpo.com/get-a-quote/) [Book a 20-minute call](https://ledgerbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours. --- Source: https://ledgerbpo.com/au/services/accounts-payable/ · Contact: https://ledgerbpo.com/contact/ · Full site map for agents: https://ledgerbpo.com/llms.txt